Administrative Support Specialist

3 days ago

Abbott Park, United States Abbott Laboratories Full time
About Abbott Laboratories

Abbott Laboratories is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines.

We're committed to creating breakthrough science to improve people's health. Our team is passionate about anticipating changes in medical science and technology to drive innovation and growth.

Our Nutrition Business

Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac, PediaSure, Pedialyte, Ensure, and Glucerna – to help get the nutrients they need to live their healthiest life.

Working at Abbott Laboratories

At Abbott Laboratories, you can do work that matters, grow, and learn, care for yourself and family, be your true self, and live a full life. You'll also have access to:

  • Training and career development, with onboarding programs for new employees and tuition assistance
  • Financial security through competitive compensation, incentives, and retirement plans
  • Health care and well-being programs including medical, dental, vision, wellness, and occupational health programs, with medical benefits starting on day one
  • Vacation – 3 weeks accrued vacation (1st year is prorated) + vacation buy program + 3 personal days + 10 paid holidays
  • 401(k) retirement savings with a generous company match of 5%
  • Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit – an affordable and convenient path to getting a bachelor's degree
  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune
  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists
  • The stability of a company with a record of strong financial performance and history of being actively involved in local communities
The Opportunity

We currently have an opportunity for an Administrative Assistant II reporting to a Divisional Vice President in our Abbott Park, IL/Lake County, IL location.

This role provides advanced administrative support to the Divisional Vice President, including calendar management, scheduling travel, managing correspondence, and processing expense reports. The successful candidate will also have the opportunity to support the DVP's direct staff with event planning and other administrative tasks.

Responsibilities
  • Provide administrative support to the Divisional Vice President, including calendar management, scheduling travel, and managing correspondence
  • Process expense reports and maintain departmental files in compliance with corporate and government regulations
  • Coordinate and maintain departmental files, as assigned, in compliance with corporate and government regulations
  • Follow purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
  • Order business cards and stationery
  • Use intermediate to advanced software skills to perform work assigned
  • Use and understand Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
  • Coordinate new employee office set-ups and onboarding
  • May train/coordinate work for new administrative assistants
  • Consistently interact with high-level executives
  • Intermediate to advanced knowledge and understanding of business processes and requirements
  • Frequently handle confidential or business-sensitive information
  • Data is typically employee-level or one-dimensional
  • Maintain and manage calendars, including meeting and travel scheduling and domestic and international travel arrangements
  • Proactively identify and resolve scheduling conflicts
  • Primary point of contact for manager's schedule
Education and Experience

We're looking for a highly skilled and experienced administrative professional with:

  • High School Diploma / GED or an equivalent combination of education and work experience
  • Minimum 3 years Admin experience or equivalent
  • Operates with general instruction and some supervision
  • Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook
Miscellaneous

This is an onsite role, not a remote role.

  • Administrative Support Specialist

    3 weeks ago

    Huntington Park, California, United States TalentOne Recruitment & Staffing Full time

    Talent One Recruitment and Staffing is seeking an Administrative Support Specialist for a local distribution company near Vernon. Summary: As an Administrative Support Specialist, you will provide essential clerical and administrative support to ensure smooth daily operations and contribute to the overall success of the organization. Required...

  • Administrative Support Specialist

    4 days ago

    Huntington Park, California, United States TalentOne Recruitment & Staffing Full time

    Talent One Recruitment and Staffing is seeking an Administrative Support Specialist to join their team. As an Administrative Support Specialist, you will be responsible for performing a variety of administrative tasks to support the success of the company.**Key Responsibilities:*** Provide administrative support to the team, including answering phones,...

  • Administrative Support Specialist

    1 week ago

    Winter Park, Florida, United States Herzing University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Herzing University. As an Administrative Support Specialist, you will provide administrative support to various departments and teams, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide...

  • Administrative Support Specialist

    3 weeks ago

    College Park, Maryland, United States City of College Park Full time

    Job OverviewAdministrative Support SpecialistThe City of College Park is looking for a dedicated administrative support specialist to provide essential office and administrative assistance for the Department of Youth, Family, and Senior Services.This role involves regular interaction with the public and internal staff. The ideal candidate will possess...

  • Administrative Support Specialist

    7 days ago

    Winter Park, Florida, United States Herzing University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Herzing University. As an Administrative Support Specialist, you will provide administrative support to various departments and teams, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide...

  • Administrative Support Specialist

    3 weeks ago

    Deer Park, Texas, United States SCO Family of Services Full time

    Job Details**Job Summary**The SCO Family of Services is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Manage and coordinate...

  • Administrative Support Specialist

    1 week ago

    Hyde Park, Utah, United States Lee's Plumbing Inc. Full time

    At Lee's Plumbing Inc., we are seeking a highly skilled and organized Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the efficient operation of our office.Key Responsibilities:Provide Administrative Support: Assist in handling office requests, scheduling client meetings,...

  • Administrative Support Specialist

    4 weeks ago

    Overland Park, Kansas, United States Spherion - Salt Lake Full time

    Job OverviewJoin our team as an Administrative Support Specialist!At Spherion - Salt Lake, we specialize in the staffing industry, connecting talented individuals with exceptional career opportunities.As an Administrative Support Specialist, you will be integral to the efficient operation of our office. Your key responsibilities will include performing...

  • Administrative Support Specialist

    3 weeks ago

    Franklin Park, United States Just In Time Staffing LLC Full time

    Job DescriptionPosition: Administrative Support SpecialistLocation: Franklin Park, ILWork Hours: 7:00 AM to 3:30 PM, Monday to FridaySalary: $19-$20 per hour (potential for higher compensation for candidates with an accounting background)Employment Type: Full-time, Temp to HireOverview: A reputable manufacturing company, focused on producing metal components...

  • Administrative Support Specialist

    3 weeks ago

    Lexington Park, Maryland, United States The MIL Corporation Full time

    Position OverviewThe MIL Corporation is in search of a dedicated Administrative Support Specialist to join our team. This part-time role is essential for ensuring smooth operations within our office environment.Key ResponsibilitiesWelcome and assist visitors in a professional manner, both in person and over the phone.Address inquiries effectively, providing...

  • Administrative Support Specialist

    1 week ago

    Cedar Park, Texas, United States Guidepost Montessori Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Guidepost Montessori. As an Administrative Assistant Teacher, you will play a vital role in supporting the daily operations of our educational institution.Key ResponsibilitiesProvide administrative support to our teaching staff, including...

  • Administrative Support Specialist

    2 weeks ago

    Winter Park, Colorado, United States Town of Winter Park Full time

    About the RoleThe Town of Winter Park is seeking a highly skilled and detail-oriented individual to fill the position of Administrative Support Specialist in our Police Department. As a key member of our team, you will be responsible for providing administrative support to our Records Manager and assisting with the day-to-day operations of the Police...

  • Administrative Support Specialist

    1 day ago

    Bedford Park, United States Warrior Insurance Network Full time

    Administrative Support Role **About the Role:** We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Warrior Insurance Network. As a key member of our administrative staff, you will provide exceptional support to our employees and ensure the smooth operation of our office. **Responsibilities:** *...

  • Administrative Support Specialist

    1 week ago

    Winter Park, Colorado, United States Town of Winter Park Full time

    About the RoleThe Town of Winter Park is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team as a Public Records Coordinator. This is a full-time position responsible for providing administrative support to the Police Department, with a focus on records management and public information.Key ResponsibilitiesProvide...

  • Administrative Support Specialist

    2 weeks ago

    Villa Park, Illinois, United States The Joint Commission Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at The Joint Commission. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff, including...

  • Administrative Support Specialist

    3 weeks ago

    Florham Park, New Jersey, United States CorVel Corporation Full time

    The Administrative Support Specialist plays a crucial role in delivering comprehensive administrative assistance to various personnel within the organization. This position entails overseeing projects, generating reports, and managing sensitive information. The role is essential in facilitating the objectives of local leadership and the broader...

  • Administrative Support Specialist

    3 weeks ago

    Oak Park, Illinois, United States Strategic Staffing Solutions Full time

    Strategic Staffing Solutions (S3) is seeking a highly organized and detail-oriented Administrative Support Specialist for a contract-to-hire opportunity with one of our esteemed clients in the education sector. This role offers a unique chance to contribute to a dynamic educational environment while utilizing your administrative...

  • Administrative Support Specialist

    7 days ago

    Florham Park, New Jersey, United States Shionogi Inc. Full time

    Job SummaryThe Shionogi Inc. team is seeking a highly organized and detail-oriented Administrative Support Specialist to join our Human Resources department. As a key member of our team, you will be responsible for staffing the Welcome Desk and ensuring a positive experience for visitors and candidates.Key ResponsibilitiesProvide exceptional customer service...

  • Administrative Support Specialist

    2 days ago

    Tinley Park, Illinois, United States Wipfli Full time

    About the RoleWe are seeking a highly skilled and organized Senior Administrative Specialist to join our team at Wipfli. As a key member of our team, you will be responsible for providing administrative support to ensure deadlines are met, while maintaining a positive and collaborative work environment.ResponsibilitiesPrepare client engagement letters and...

  • Administrative Support Specialist

    2 weeks ago

    Deer Park, Texas, United States Accounting Office Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Accounting Office team. As the first point of contact for our organization, you will be responsible for providing exceptional support to our staff and ensuring the smooth operation of our office.The ideal candidate will have experience working as an...