Executive Assistant Coordinator

1 week ago


San Antonio, Texas, United States Chats Cloud Cover Full time

Chats Cloud Cover is seeking a skilled and detail-oriented Executive Assistant Coordinator to join our team. This role requires excellent organizational skills, effective communication abilities, and a high level of professionalism.

About the Role

This position involves providing administrative support, ensuring efficient office operations, and facilitating communication within the organization.

Responsibilities:
  • Administrative Support:
    • Manage and maintain schedules, appointments, and meetings for executives or departments.
    • Prepare and distribute correspondence, memos, and reports.
    • Handle incoming and outgoing mail, emails, and phone calls.
  • Office Management:
    • Maintain office supplies inventory and order supplies as needed.
    • Organize and maintain filing systems, both electronic and physical.
    • Ensure the smooth operation of office equipment and coordinate repairs when necessary.
  • Communication:
    • Serve as the first point of contact for visitors and clients.
    • Coordinate internal and external communications, including meeting logistics and agendas.
    • Liaise with other departments to ensure timely information flow.
  • Document Preparation:
    • Draft and proofread documents, presentations, and reports.
    • Compile and distribute meeting minutes and follow-up actions.
  • Data Management:
    • Maintain accurate records and databases.
    • Assist in data entry and reporting tasks as needed.

We are offering a competitive salary range of $60,000 - $80,000 per year, depending on experience.

To be successful in this role, you will need:

  • A high school diploma or equivalent (required).
  • Excellent organizational and time-management skills.
  • Strong verbal and written communication abilities.
  • The ability to handle sensitive and confidential information with discretion.
  • Detail-oriented with strong proofreading and editing skills.
  • Problem-solving skills and the ability to work independently.


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