Executive Assistant Coordinator
1 week ago
Chats Cloud Cover is seeking a skilled and detail-oriented Executive Assistant Coordinator to join our team. This role requires excellent organizational skills, effective communication abilities, and a high level of professionalism.
About the RoleThis position involves providing administrative support, ensuring efficient office operations, and facilitating communication within the organization.
Responsibilities:- Administrative Support:
- Manage and maintain schedules, appointments, and meetings for executives or departments.
- Prepare and distribute correspondence, memos, and reports.
- Handle incoming and outgoing mail, emails, and phone calls.
- Office Management:
- Maintain office supplies inventory and order supplies as needed.
- Organize and maintain filing systems, both electronic and physical.
- Ensure the smooth operation of office equipment and coordinate repairs when necessary.
- Communication:
- Serve as the first point of contact for visitors and clients.
- Coordinate internal and external communications, including meeting logistics and agendas.
- Liaise with other departments to ensure timely information flow.
- Document Preparation:
- Draft and proofread documents, presentations, and reports.
- Compile and distribute meeting minutes and follow-up actions.
- Data Management:
- Maintain accurate records and databases.
- Assist in data entry and reporting tasks as needed.
We are offering a competitive salary range of $60,000 - $80,000 per year, depending on experience.
To be successful in this role, you will need:
- A high school diploma or equivalent (required).
- Excellent organizational and time-management skills.
- Strong verbal and written communication abilities.
- The ability to handle sensitive and confidential information with discretion.
- Detail-oriented with strong proofreading and editing skills.
- Problem-solving skills and the ability to work independently.
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