Payroll Operations Specialist

4 weeks ago


Nashville, Tennessee, United States Shearwater Health Inc Full time
Job Overview

We are seeking a detail-oriented and experienced Payroll Analyst to join our dynamic team at Shearwater Health Inc. The successful candidate will be responsible for ensuring accurate and timely payroll processing using UKG software.

The Payroll Analyst will play a crucial role in our continued growth and success, working closely with HR, Finance, and other departments to ensure seamless payroll operations.

Key Responsibilities
  • Review timesheets for accuracy and completion, including following up with employees and/or hospital locations
  • Key/upload employee time, bonuses, and incentives into HRIS system if applicable
  • Partner with the clinical team to ensure that escalated payroll questions and concerns are addressed in a timely manner
  • Generate and review payroll reports for accuracy
  • Address and resolve payroll discrepancies and employee inquiries in a timely and professional manner
  • Identify and implement process improvements to enhance payroll accuracy and efficiency
  • Ensure compliance with federal, state, and local payroll, wage, and hour laws, taxes, and best practices
  • Assist with year-end activities including off-cycles, employee W-2 balancing and employer ACA reporting
  • Reinforce company culture and values to support a positive work environment and foster morale among staff
  • Maintain confidentiality and security of all employee and proprietary company information
  • Participate in special projects and initiatives
Requirements
  • Minimum of two (2) years proven payroll experience
  • Bachelor's degree in accounting, Finance, Business Administration, or related field. Equivalent experience considered in lieu of degree
  • In-depth knowledge of payroll regulations, tax laws and compliance requirements
  • Strong knowledge of payroll processing including preparation, balancing, internal control, and payroll taxes
Competencies
  • Proficient with payroll software and HRIS
  • Fundamental Payroll Certification of Certified Payroll Professional certification desired but not required
  • Skilled in MS Office Suite (Excel, PowerPoint & Word) and Teams
  • A high degree of discretion, professional ethics, and judgment in confidential matters and information
  • Ability to communicate the Shearwater Health culture and support an engaged work environment
  • Strong attention to detail, excellent communication, excellent customer service
  • Ability to analyze problems, gather pertinent data and recommend solutions
  • Ability to maintain composure and good judgment when dealing with deadlines, dissatisfied employees, or a fast-paced environment
  • Ability to multi-task and adapt to changing priorities as needed


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