Professional Administrative Coordinator for Immigration Law Firm

7 days ago


San Francisco, California, United States Van Der Hout LLP Full time

Van Der Hout LLP, a renowned full-service immigration and nationality law firm in San Francisco's Union Square, is seeking a detail-oriented and organized administrative professional to join its dynamic team.

Job Overview

This in-office position requires a proactive, adaptable individual adept at managing multiple responsibilities in a fast-paced environment. As a vital member of our legal team, you will play a key role in streamlining processes and ensuring the smooth operation of daily activities.

Key Responsibilities:
  • Provide comprehensive administrative support to attorneys and paralegals, including scheduling management, meeting coordination, and precise correspondence handling.
  • Assist with high-volume data entry, monitor deadlines, prepare legal documents, conduct client intake and phone screenings, file court documents, open new cases, and maintain organized file systems.
  • Communicate effectively and professionally with clients to ensure a positive experience.
  • Collaborate with the team on various office-related tasks as needed to enhance overall operations.
Requirements:
  • 1-3 years of administrative experience preferred, with a strong preference for candidates with law firm experience.
  • College degree preferred.
  • Advanced proficiency in Microsoft Excel and PowerPoint.
  • Familiarity with Adobe Acrobat.
  • Knowledge of LawLogix and Centerbase a plus.
  • Ability to work independently as well as part of a team.
  • Strong organizational and time-management skills.
  • Capability to manage multiple tasks and priorities in a fast-paced environment while maintaining high attention to detail.
  • Excellent communication and interpersonal skills.
What We Offer:
  • Paid Time Off/Paid Holidays
  • Medical, Dental, and Vision (100% coverage)
  • 401(k) Plan
  • Flexible Spending Account (FSA)
  • Commuter Benefits
  • Wellness Reimbursement

The estimated annual salary for this position is $55,000 - $65,000 based on industry standards in San Francisco, California.



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