Senior Administrative Assistant

4 weeks ago


Spring House, Pennsylvania, United States J&J Family of Companies Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Assistant to provide administrative support to the Vice President of DTMP at JJIM. The successful candidate will be responsible for managing a variety of administrative tasks, special projects, and meetings while maintaining excellent communication and interpersonal skills.

Key Responsibilities
  • Calendar Administration: Provide proactive and efficient calendar management for DTMP Vice President, ensuring optimal time management and prioritization.
  • Event & Meeting Coordination: Plan, organize, and coordinate meetings involving external speakers, consultants, and committee members, ensuring all logistics are professionally managed.
  • Travel Coordination: Arrange both domestic and international travel for DTMP Vice President using the Corporate Travel Online system, adhering to the organization's Travel Policy and ensuring travel logistics are seamless.
  • New Hire Onboarding: Manage and coordinate VPs direct report new hires onboarding activities, including preparing and distributing announcements, ensuring a smooth transition for new employees.
  • Organizational Charts and Contact Lists: Maintain and regularly update department organizational charts and contact telephone lists to ensure accurate and accessible information.
Requirements
  • A minimum of a high school diploma is required; an Associate's degree is preferred.
  • At least 5 years of administrative experience is required.
  • Additional training or certifications related to administration are preferred.
  • Experience providing support to multiple individuals at various organizational levels is required.
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is required.
About Us

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. We are committed to diversity, equity, and inclusion in the workplace and are proud to be a part of the J&J Family of Companies.



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