Finance Operations Manager

3 weeks ago

Cleveland, Ohio, United States Case Western Reserve University Full time

Job Summary

The Finance and Operations Manager will be a central position in the administrative structure for the Administrative Research Operations team at Case Western Reserve University. This dynamic, hybrid, research-intensive team supports multiple departments in the School of Medicine with approximately 75 million dollars in research expenditures each year.

Key Responsibilities

1. Financial Management: Responsible for all aspects of fiscal management, including prospective analysis of funding sources and endowments and developing pro-forma financial statements. Meet regularly with the department Chair to review performance matrices. Oversee and work with the grants team to prepare monthly financial reports for individual faculty with basic and/or clinical research grants and/or programs and establish benchmarks for budgetary review. Review analysis of staffing expenses, non-salary expense projections, and annual funding to provide an opportunity for the faculty to effectively manage their individual research programs. Responsible for effort certification and year-end close. Authority to accomplish objectives within basic guidelines and policies.

Sponsored Programs

2. Provide day-to-day leadership for administrative specialists and for all aspects of sponsored research operations for assigned departments. This includes pre-award processing, budget preparation, grant submission, post-award grant management and financial oversight. Assure faculty fulfillment of all obligations and responsibilities in sponsored research, including complete compliance with all federal and state regulations and laws. Investigate allegations of fraud and financial compliance issues using available resources, such as sponsor regulations, university policies and procedures, and the network of informed individuals, such as the principal investigator, departmental or research administrator, business manager, chair or dean. Collaborate with the grants team and faculty in order to enhance sponsored research grant programs. This includes seeking funding opportunities and guidance in application processes. Function as a technical resource and advisor to faculty and staff regarding financial and regulatory issues. Provide leadership, advice, and guidance regarding financial and administrative policies and procedures. Serve as department expert on university policies and procedures and the policies and procedures of outside funding agencies.

Strategic Operations

3. Provide financial leadership and operational analytics to the department working closely with the chair and Administrative Director to implement the strategic goals and objectives of the department consistent with the long-term plan of the School of Medicine. This would include participation in the strategic planning for the department, overseeing the fiscal health of the department across all missions, developing, and monitoring the 3-to-5-year financial plan, monitoring progress towards goals, and ensuring efficient operation of the department. Extract data from various resources to perform analyses and develop statistical reporting on financial data. Analyze trends, costs, revenues, financial commitments, and obligations incurred to predict future expenditures and optimize financial performance.

Requirements

The ideal candidate will have a strong background in finance and operations, with experience in sponsored research and financial management. Excellent communication and leadership skills are required to effectively manage the grants team and work closely with faculty and staff. The ability to analyze complex financial data and develop strategic plans is essential for this role. A bachelor's degree in a related field is required, with a master's degree preferred.

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