Administrative Support Specialist

1 day ago


Pittsburgh, Pennsylvania, United States UPMC Full time
Job Description:
The Administrative Specialist will play a crucial role in supporting the Research Operations Coordinator in managing grants and awards, as well as scientific conference travel and expense reporting. This position is grant-funded and requires a high level of organizational and communication skills.

Key Responsibilities:
- Ensure compliance with university and funding agency guidelines through close collaboration with the Department of Psychiatry Office of Grants and Contracts.
- Manage all aspects of invoice processing and payment for ongoing projects, including tracking expenses and reporting on budget adherence.
- Prepare comprehensive documentation for annual grant progress reports and deliverables, ensuring timely submission and accuracy.
- Develop and monitor Services Agreements with the Office of Grants and Contracts, ensuring seamless project execution.
- Provide exceptional support in booking travel, reimbursements, and expense reporting for the Principal Investigator and study team members.

Requirements:
- A minimum of 3 years of administrative experience, or a bachelor's degree in a related field.
- Proven ability to prepare submissions and manuscripts, with prior experience in a research environment highly desirable.
- Excellent communication skills, with the ability to work effectively with a diverse range of individuals.

Estimated Salary: $50,000 - $65,000 per year.

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