Administrative Assistant I Professional

1 week ago


Tallahassee, United States My Florida Corp Defunct Full time

We are seeking a highly motivated Administrative Assistant I to join our team at My Florida Corp Defunct in Tallahassee, FL. This is an exciting opportunity to work with a dynamic organization that values innovation and excellence.

**Job Summary:**

The successful candidate will be responsible for providing administrative support to the team, processing records related to monitoring, delinquencies, elevator companies, professional credentialing, and change of record forms. The individual will also be required to process inspection records to ensure completion and submit them for licensure approval or conduct further research for further action.

**Key Responsibilities:**

Administrative Support:

  • Process records related to monitoring, delinquencies, elevator companies, professional credentialing, and change of record forms.
  • Process inspection records to ensure completion and submit them for licensure approval or conduct further research for further action.

Communication and Customer Service:

  • Maintain up-to-date information for accident reporting and enter it into Versa: Regulation.
  • Assist with office functions, such as scanning and indexing inspection reports, data entry, and answering the telephone.
  • Process a variety of routine correspondence, emails, and faxes and prepare replies or investigate for further action.

Quality Assurance and Monitoring:

  • Monitor electronic submittal of inspection records from elevator inspection companies.
  • Provide quality assurance by checking for inspection upload errors.
  • Communicate with customers to ensure electronic inspection records are properly resubmitted for data upload.

Additional Responsibilities:

  • Responsible for scanning and quality control of elevator inspections using the Anydoc scanning application system.
  • Ensure inspections are accurately scanned for quality data management.
  • Report problems and anomalies to supervisor for research and investigation.

Requirements:

  • TWO years of general office experience;
  • TWO years of experience using Microsoft Office Suites (i.e. Word, Excel, Access, Outlook);
  • TWO years of customer service experience.

Salary and Benefits:

The estimated salary for this position is $33,760 per year. We offer a competitive benefits package, including nine annual paid holidays and one personal holiday, ability to earn up to 104 hours of paid annual leave annually, and access to a range of health insurance options.



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