Executive Support Specialist

7 days ago


Juno Beach, Florida, United States Insight Global Full time

Position Overview

At Insight Global, we are seeking an experienced Administrative Assistant to join our team. This is a fantastic opportunity for a detail-oriented and organized professional to provide administrative support to our operations.

About the Role

We are looking for someone with excellent communication skills, both written and verbal. The ideal candidate will have proven experience in an administrative role and be able to work effectively with vendors and internal stakeholders.

Key Responsibilities:

  • Invoice Discrepancies: Review and resolve invoice discrepancies, ensuring accuracy and compliance with company policies.
  • Vendor Invoice Management: Address and correct vendor invoice submissions that do not match Purchase Orders.
  • Freight Handling: Manage freight handling invoice discrepancies with relevant stakeholders.
  • Purchase Order Updates: Process vendor banking changes in the Purchaser's ERP system to update payment information.
  • Timely Payment: Collaborate with vendors and internal teams to resolve issues and ensure timely payment of invoices.
  • Record Keeping: Maintain accurate records of all invoice and vendor interactions.
  • Supply Chain Support: Support the Supply Chain department with administrative tasks related to invoice and vendor information management records.
  • Reporting: Generate reports on invoice discrepancies and vendor issues for management review.

What We Offer

We offer a competitive salary of $36,000 - $40,000 per year, depending on experience, based on a 6-month contract to direct hire agreement.

This role is ideal for those looking for a challenging and rewarding career opportunity in administration. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply.



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