Administrative Assistant for Mission

3 days ago

Austin, Texas, United States St. Louis Catholic Church Full time
Job Summary

The Administrative Assistant for Mission plays a vital role in supporting the ministerial and liturgical teams at St. Louis King of France Catholic Church and School in Austin, Texas. This position reports to the Executive Director of Mission and is responsible for assisting with internal and external communication, Sacrament coordination, and records management.

Key Responsibilities
  • Calendar and Meeting Management: Schedule meetings, confirm appointments, prepare agendas, take minutes, and track tasks to ensure seamless coordination.
  • Communication and Correspondence: Handle phone calls, emails, and other correspondence to maintain effective communication with staff, clergy, and parishioners.
  • Project Support: Assist with project coordination, follow up on tasks, and liaise with teams to ensure successful project outcomes.
  • Front Desk Assistance: Serve as backup to the front desk and cover breaks daily to provide exceptional customer service.
  • Sacrament Coordination and Records: Manage inquiries, prepare certificates, maintain Sacrament and death records, notify the Church of Baptism, and ensure no scheduling conflicts in sanctuaries.
  • Marriage and Coordination: Manage inquiries, appointments, and schedules for weddings, PREPARE/ENRICH, and other ceremonies, collect fees, coordinate with couples and vendors, and maintain records.
  • Support to Clergy: Assist deacons with marriage and annulment counseling appointments and collaborate on diocesan tribunal cases.
  • Other Duties: Provide occasional Spanish language support and assist with additional administrative tasks as needed.
Requirements
  • Bilingual (English/Spanish) required.
  • Strong verbal and written communication skills.
  • Proficient in word-processing, spreadsheets, and database programs.
  • Excellent organizational, time-management, and interpersonal skills.
  • Ability to collaborate with staff, clergy, and parishioners.
  • Commitment to high professional and ethical standards.
Education and Experience
  • High school diploma required.
  • Bachelor's degree preferred.
  • 5 years of professional administrative experience required.
  • Experience in a pastoral setting, with emphasis on being attentive and understanding, strongly preferred.
Catholic Requirement
  • Must be a practicing Catholic in good standing.
Licenses/Certifications
  • Valid Texas driver's license.
  • Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

  • Legal Administrative Assistant

    3 weeks ago

    Austin, Texas, United States Public Utilities Commission Full time

    Position OverviewLocation: TexasThe Public Utility Commission is responsible for overseeing the state's electric, telecommunications, and water and sewer utilities, ensuring compliance with relevant legislation and assisting customers in resolving complaints.We prioritize customer protection, encourage competition, and strive for high-quality utility...

  • Administrative Assistant

    1 week ago

    Austin, Texas, United States ESFM Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ESFM. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including answering telephones, bookkeeping, typing, word processing, and filing.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Assistant

    2 weeks ago

    Austin, Texas, United States Compass Group Careers Full time

    Job SummaryJob Title: Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to provide clerical support to our food service programs.Key Responsibilities:Answering Phones: Respond to incoming calls in a professional and client-centric manner, providing accurate information and resolving issues...

  • Administrative Assistant

    2 days ago

    Austin, Texas, United States The Matian Firm, APC Full time

    Job SummaryThe Matian Firm, APC is seeking a highly organized and detail-oriented File Clerk to join our team. As a key member of our Criminal Defense Department, you will be responsible for maintaining accurate and up-to-date filing systems, ensuring seamless document preparation and distribution, and providing exceptional administrative support to our...

  • Administrative Assistant V

    1 week ago

    Austin, Texas, United States TEXAS COMMISSION ON ENVIRONMENTAL QUALITY Full time

    Administrative Assistant VAre you an experienced administrative professional looking for a challenging opportunity to support the day-to-day operations of a state agency?The Texas Commission on Environmental Quality (TCEQ) is seeking a highly skilled Administrative Assistant V to join our External Relations Division.Key ResponsibilitiesProvide administrative...

  • Administrative Assistant

    1 week ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to the student aid accounting team in the Undergraduate College Business Office during the peak processing summer season.Key ResponsibilitiesProvide administrative support to the student aid accounting team, including processing outside scholarship...

  • Administrative Assistant II

    23 hours ago

    Austin, Texas, United States TEXAS MEDICAL BOARD Full time

    Job Title: Administrative Assistant IIJob Summary:The Texas Medical Board is seeking a highly organized and detail-oriented Administrative Assistant II to join our Investigations Department. As a key member of our team, you will provide administrative support to our investigators, ensuring the smooth operation of our investigations...

  • Senior Administrative Assistant

    1 week ago

    Austin, Texas, United States CAPPS, Inc. Full time

    Job SummaryCAPPS, Inc. is seeking a highly skilled and experienced Senior Administrative Assistant to join our team. As a key member of our organization, you will provide exceptional administrative support to our leadership team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to senior leadership, including...

  • Administrative Assistant II

    1 week ago

    Austin, Texas, United States TEXAS MEDICAL BOARD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant II to join our Investigations Department. As a key member of our team, you will provide administrative support to our investigators and contribute to the efficient operation of our office.Key ResponsibilitiesGenerate and mail correspondence related to jurisdictional...

  • Administrative Assistant I

    1 week ago

    Austin, Texas, United States PNC Financial Services Group Full time

    Job SummaryPNC Financial Services Group is seeking a highly skilled Administrative Assistant I to join our Community Development Banking team in Austin, TX. As an Administrative Assistant I, you will provide diverse, tactical, and confidential administrative support functions to facilitate the efficient operation of the organization.Key...

  • HR Administrative Assistant

    16 hours ago

    Austin, Texas, United States ABC Home & Commercial Services Full time

    About the RoleWe are seeking a highly organized and detail-oriented HR Administrative Assistant to join our team at ABC Home & Commercial Services. As an HR Administrative Assistant, you will provide administrative support to the Human Resources Department, ensuring the smooth operation of our HR functions.Key ResponsibilitiesPerform various administrative...

  • Administrative Assistant IV

    19 hours ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Description:**About the Role:**We are seeking a highly skilled Administrative Assistant IV to join our team at the Texas Department of Aging & Disability Services.**Key Responsibilities:*** Provide administrative support to our team of professionals* Assist with day-to-day operations and special projects* Develop and maintain accurate records and...

  • HR Administrative Assistant

    3 days ago

    Austin, Texas, United States ABC Home & Commercial Services Full time

    About the RoleWe are seeking a highly organized and detail-oriented HR Administrative Assistant to join our team at ABC Home & Commercial Services. As a key member of our Human Resources Department, you will provide administrative support to ensure the smooth operation of our HR functions.Key ResponsibilitiesPerform various administrative tasks, including...

  • Administrative Assistant IV

    1 week ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary:The Texas Department of Aging & Disability Services seeks an experienced Administrative Assistant IV to join our team. This role will provide administrative support to the IT Customer Service Help Desk, focusing on identifying and streamlining business processes, coordinating hiring processes, and maintaining historical records.Key...

  • Administrative Assistant III

    6 days ago

    Austin, Texas, United States DEPARTMENT OF AGRICULTURE Full time

    Job SummaryWe are seeking an experienced Administrative Assistant III to join our team at the Department of Agriculture in Austin, TX.The successful candidate will provide administrative support to our office, including answering phones, responding to emails, and maintaining accurate records.Key ResponsibilitiesProvide exceptional customer service to...

  • Senior Administrative Assistant

    3 weeks ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: Senior Administrative Assistant This role is responsible for providing comprehensive administrative support to the Accounts Payable team. The position involves managing and distributing incoming correspondence, preparing documents related to receivables and cash receipts for the Accounts Receivable team, and handling sensitive and confidential...

  • Administrative Assistant

    2 weeks ago

    Austin, Texas, United States AssuredPartners Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Human Resources Assistant to join our team at AssuredPartners. The successful candidate will provide administrative support to our HR Department, ensuring the smooth operation of our human resources functions.Key ResponsibilitiesEmployee Data Management: Accurately record and update employee...

  • Administrative Assistant II

    2 weeks ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at the Texas Department of Aging & Disability Services. As a key member of our Regional Administrative Services team, you will provide administrative support to our staff and clients, ensuring the smooth operation of our office. Key...

  • Administrative Assistant III

    17 hours ago

    Austin, Texas, United States Texas Workforce Commission Full time

    About the RoleWe are seeking a highly motivated and professional Administrative Assistant III to join our Facilities Operations and Maintenance team at the Texas Workforce Commission. As a key member of our team, you will provide administrative support and promote a safe and comfortable environment for agency employees.Key ResponsibilitiesManage and oversee...

  • Administrative Assistant

    2 days ago

    Austin, Texas, United States University of Texas System Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the University of Texas System. As an Administrative Assistant, you will provide general administrative support with a heavy emphasis on data entry related to business operations and student data for the Texas Joint Admission Medical Program.Key...