Administrative Support Specialist

7 days ago


Kapolei, Hawaii, United States A Team Pacific Roofing Full time
Office Administrator

A dynamic and growth-oriented commercial roofing company, A Team Pacific Roofing, Inc., is seeking an experienced Office Administrator to join their team. This is a fantastic opportunity for a highly organized and detail-focused individual who thrives in a fast-paced environment.

About the Role

We are looking for someone who can take ownership of various administrative tasks, including document retention, hiring processes, and contract documentation. The ideal candidate will be able to prioritize tasks effectively, maintain strict confidentiality, and demonstrate excellent verbal and written communication skills.

Responsibilities
  • Key Duties:
  • Document retention by following company procedures for each type of documentation
  • Assisting in Hiring process:
    • Posting ads and forwarding resumes
    • Accepting employee applications
    • Onboarding new hires
    • HR File creation and maintenance electronically and physically
    • Union Paperwork for new & returning employees
  • Order Certificates of Insurance for projects (and at renewals), dispatch to appropriate parties
  • Completing supporting contract documentation on an as needed basis
  • Review/markup contract documents
  • Provide the Owner & other staff with assistance as needed with various projects as they arise and follow through
Requirements
  • Excellent verbal and written grammar and communication
  • Filing and organizational tasks (organizational skills are a must)
  • Updating files and records, electronically and hard copy
  • Utilize MS Office Suite daily
  • Maintain strict confidentiality, discretion, and professionalism
  • Willingly assisting upper and project management as well as accounting with any tasks as needed - may include copying, mailing, making binders, making phone calls, creating flyers, etc.
  • Keeping an inventory of supplies as well as ordering when needed with approval from management
  • Be willing to grow in your position - with lots of opportunities to grow into a new one
  • Willingness to work overtime as needed on approval by management

This role offers a competitive salary range of $27-$32 DOE, depending on experience, education, and qualifications. If you are a motivated and detail-oriented individual who is eager to take on new challenges, please submit your application along with a cover letter detailing your experience and qualifications.



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