Corporate Support Specialist
4 weeks ago
We are seeking a highly organized and detail-oriented Corporate Support Specialist to join our team at Beacon Hill. The successful candidate will provide administrative support to our Labor and Employment and Corporate teams, ensuring the smooth operation of our office.
Key Responsibilities
Type, proofread, format, and edit correspondence, memoranda, agreements, and other legal documents under time-sensitive deadlines.
Run conflict checks, prepare engagement letters, and open new client and new client matters within our onboarding system.
Calendar case-specific deadlines and coordinate court hearings, depositions, and mediations.
Prepare documents for filing in State and Federal courts.
Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
Schedule appointments and meetings; make travel arrangements; set-up conference calls and video meetings.
Manage busy attorney schedules through Microsoft Outlook calendaring and track/monitor deadlines.
Prepare and submit expense/reimbursement reports.
Requirements
A minimum of three years of experience as a legal assistant in a law environment, or comparable experience. High school diploma required. College degree a plus. Familiarity with entity formation, annual reports, and related corporate documents, as well as filings on Florida Sunbiz. Knowledge and understanding of labor and employment litigation is a plus. Willingness to learn and operate in other practice areas, as needed. Prior use of a document management system (NetDocs) a plus. Proficiency with MS Word, Outlook, Excel, PowerPoint, Teams, and Zoom. Ability to organize/prioritize workload and work in a fast-paced environment. Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients, and staff. Ability to problem-solve and anticipate issues/problems. Strong attention to detail, initiative, and follow-through. Must have a positive-can-do, team-oriented attitude. Ability to work independently, efficiently, and confidentially, and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines. Ability to work overtime, as needed.
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