Inventory Management Specialist

1 week ago

Miami, United States FitTea Energy Full time

**Job Summary:**

We are seeking an experienced Inventory Management Specialist to join our team at FitTea Energy, a leading provider of premium wellness products. This role is responsible for ensuring the efficient management of inventory, purchasing, and supply chain activities across our product range.

**Key Responsibilities:

  1. Purchasing & Procurement:
  • Manage the purchasing process for all raw materials, finished goods, and wellness products to support production, sales, and customer demand.
  • Evaluate and establish relationships with suppliers, negotiating terms and prices to secure cost-effective procurement of materials and products.
  • Monitor order status and track inventory levels in real-time using QuickBooks Advanced Inventory Control, ensuring timely deliveries and minimizing production disruptions.
  • Maintain accurate purchase order records, receipts, and supplier communications within QuickBooks.
  1. Inventory Control & Management:
  • Utilize QuickBooks Advanced Inventory Control to track and manage inventory across multiple warehouses, Amazon and Distributors ensuring real-time visibility of stock levels and inventory movements.
  • Monitor inventory levels for FitTea and other products, ensuring optimal stock levels and preventing stockouts or excess inventory.
  • Conduct routine inventory audits and cycle counts, utilizing QuickBooks reporting tools to identify discrepancies and maintain inventory accuracy.
  • Oversee product locations, bins, and lot tracking to ensure traceability of inventory items, especially for items with expiration dates or batch codes.
  • Collaborate with the sales and production teams to forecast inventory needs and adjust purchasing plans accordingly.
  1. Supply Chain & Operations Support:
  • Coordinate with logistics and supply chain teams to ensure timely delivery of products from suppliers to our warehouses and retail partners.
  • Work closely with production and fulfillment teams to ensure smooth inventory turnover and availability for customer orders.
  • Resolve any issues related to delayed shipments, order discrepancies, or damaged goods, working with vendors to address concerns.
  • Develop and implement standard operating procedures (SOPs) for purchasing, inventory management, and order fulfillment processes.
  • Monitor key performance indicators (KPIs) such as inventory turnover, order fulfillment rates, and supplier performance.
  1. Data Analysis & Reporting:
  • Use QuickBooks Advanced Inventory and other data analysis tools to generate reports on inventory performance, purchasing trends, and cost-saving opportunities.
  • Prepare regular reports on purchasing activities, inventory status, stock aging, and product performance for senior management.
  • Track and analyze product sales trends (especially for FitTea) to better align inventory management with customer demand.
  • Provide data-driven recommendations for process improvements and cost-reduction strategies.
  1. Continuous Improvement:
  • Continuously evaluate and improve inventory management processes to increase efficiency, reduce waste, and lower costs.
  • Identify areas for process automation or optimization within QuickBooks or the inventory management system to minimize manual data entry and errors.
  • Participate in cross-functional teams to enhance purchasing and inventory strategies, ensuring alignment with business goals and customer needs.
  • Stay up to date with industry best practices and technological advancements in inventory management and procurement.

**Qualifications:

  • Bachelor's degree in business administration, Supply Chain Management, Operations, or a related field.
  • Minimum of 3-5 years of experience in purchasing, inventory management, or operations, preferably in the wellness, health, or consumer goods industry.
  • Knowledge of Amazon storefront and account management next.
  • Proficiency in QuickBooks Advanced Inventory Control is required, with experience in multi-location inventory management, lot/serial tracking, and reporting.
  • Strong understanding of inventory management, forecasting, and supply chain best practices.
  • Excellent organizational, problem-solving, and analytical skills.
  • Ability to negotiate and manage supplier relationships effectively.
  • Strong communication skills, both verbal and written, with the ability to collaborate across departments.
  • Detail-oriented with the ability to manage multiple tasks and prioritize in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with other relevant software tools.

**Compensation and Benefits:

Estimated salary: $65,000 - $80,000 per year, depending on experience.

We offer a comprehensive benefits package, including medical, dental, and vision insurance, 401(k) matching, and paid time off.

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