Facilities and Health Specialist

2 days ago

Stanford, United States Stanford University Full time
Job Summary

We are seeking a highly skilled and experienced Facilities Specialist 2 to join our team at Stanford University. This role will be responsible for performing specialized, diverse work activities and coordinating solutions, working independently.

Key Responsibilities
  • Serve as property operations/maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends;
  • Perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations;
  • Coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events);
  • Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers;
  • Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules;
  • Complete project coordination by performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation;
  • Serve as safety management coordinator by correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination;
  • Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, phones; and oversee mailing services, shipping and delivery;
Requirements
  • Bachelor's degree and five years related, demonstrated facilities management experience, or a combination of education and experience;
  • Proven experience in facilities management or a related field;
  • Analytical skills to analyze and track complex space, equipment and financial data;
  • Excellent communication and interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups;
  • Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates;
  • Proficiency in basic office software and facilities management systems such as; Excel, Word, PowerPoint, Project, and Smart Sheets;
  • Experience working with internal and external vendors and services contracting;
  • Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control;
  • Valid California Non-commercial Driver's License;
  • Ability to obtain and maintain a California Non-commercial Class license and drive day or night;
Working Conditions

Requires 24-hour response availability seven days per week for emergency situations. May be exposed to noise > 80dB TWA. May working at heights ft.

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