Administrative Support Specialist
4 days ago
This is a dynamic role that requires exceptional organizational skills to ensure seamless day-to-day operations at our Affordable Housing Property Management offices. The ideal candidate will have a strong ability to multitask and prioritize tasks effectively.
Key Responsibilities- Maintain accurate records and documentation, including leases, insurance certificates, and invoices.
- Act as the primary point of contact for internal and external stakeholders, coordinating meetings, events, and special projects as needed.
- Provide excellent customer service, responding to resident inquiries and resolving issues in a professional manner.
- Assist residents with forms, requests, and other administrative tasks.
- Collect, enter, and update data to maintain department records and databases.
- Monitor and coordinate accounting activities, preparing reports and participating in budget planning.
- Oversee office supplies, equipment, and vendor contracts, ensuring timely payments and contract renewals.
- Promote positive relationships with tenants, handling service requests and submitting paperwork as needed.
- Verify rent roll accuracy before accepting payments.
- Participate in leasing apartments, preparing information packets, showing units, and reviewing lease terms.
- Perform move-in inspections, process work orders, and explain rules and regulations to residents.
- Conduct regular property walks, addressing trash, broken windows, and other issues affecting curb appeal.
- Refer repeat offenders to management for possible legal action.
- Maintain confidential files and compile information for monthly management reports.
- Excellent interpersonal and project coordination skills.
- Ability to manage multiple assignments simultaneously.
- Familiarity with PC-based software applications (Microsoft Word, Excel, Outlook).
- Associate degree in business management or a related field, or an equivalent combination of education and experience.
- Five years of administrative support services experience.
- A valid driver's license and an insurable driving record.
We offer a competitive salary of $55,000 - $65,000 per year, depending on experience, plus benefits and opportunities for growth and development.
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Administrative Support Specialist
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Administrative Support Specialist
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