Housing Division Administrative Coordinator
5 days ago
**Job Title:** Housing Division Administrative Coordinator
Location: Olympia office (1-5 days a week)
Salary Range: $45,000 - $65,000 per year
Job Description:
The Housing Division of the State of Washington is seeking an experienced administrative coordinator to join our team. As an administrative coordinator, you will provide high-level administrative support to the Deputy Assistant Director and the Housing Division, performing a variety of tasks including calendar management, travel arrangements, document preparation, and records management.
Key Responsibilities:
- Manage calendars for senior staff members and ensure timely meetings and appointments
- Process signature items for Deputy Assistant Director and Assistant Director, ensuring accurate and efficient processing
- Arrange travel for senior staff members, including making travel arrangements and booking flights and hotels
- Prepare documents and reports using various software tools, including Microsoft Word, Excel, and PowerPoint
- Maintain division SharePoint site with program information, ensuring that it is up-to-date and easily accessible
- Provide technical assistance relating to records to division or unit staff, ensuring that they have the necessary knowledge and resources to perform their jobs effectively
- Train division employees on records retention schedule related to division and unit records, ensuring that they understand the importance of maintaining accurate and up-to-date records
- Assist agency records office as needed regarding division records, ensuring that all records are accurately maintained and easily accessible
Requirements:
- High School Graduation or GED, AND Three years of progressively responsible experience in office/administrative, bookkeeping, accounting, or general administrative work
- Experience and expertise in Microsoft Word, Excel, Outlook, and PowerPoint
- Ability to communicate fluently and effectively, both verbally and in writing
- Professional, cordial interpersonal relationships, can-do attitude
- Strong organizational and coordination skills to insure a smooth-flowing, productive work unit
Why Work with Us?
- Competitive salary range: $45,000 - $65,000 per year
- Opportunity to work with a dynamic team in the Housing Division
- Chance to make a difference in the lives of Washington state residents
- Excellent benefits package, including medical and dental insurance, retirement and deferred compensation plans, and more
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