Office and Administrative Coordinator

4 days ago


Dallas, Texas, United States MyUtilities Full time

Company Overview

At MyUtilities, we're dedicated to providing exceptional service to our customers in the utilities industry. Our team is committed to excellence in everything we do.

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Job Summary

We are seeking a proactive and adaptable Office Manager to join our team. As the Office Manager, you will play a vital role in ensuring the smooth and efficient operation of our office. From managing administrative tasks to providing support to our team, you'll be at the heart of our operations.

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Key Responsibilities

  • Manage day-to-day administrative tasks, including scheduling appointments, coordinating meetings, and maintaining office supplies.

  • Ensure compliance with HR regulations, including ACA, FMLA, and other relevant laws.

  • Oversee the physical office space to ensure it is properly maintained, coordinating repairs and maintenance as needed.

  • Manage HR responsibilities, including onboarding new employees, maintaining personnel records, administering employee benefits, and assisting with recruiting.

  • Responsible for managing office budgets, processing invoices, tracking expenses, and preparing budget reports for new projects, office improvements, or events.

  • Serve as the central point of contact for internal and external communications, including answering phones and responding to vendors and key partners.

  • Coordinate special projects or events, such as office improvements, company outings, lunch catering, and company events.

  • Foster a positive office culture by organizing team-building activities, promoting employee recognition, and celebrating milestones.

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Requirements

  • Excellent organizational and time management skills.

  • Strong attention to detail and accuracy in work.

  • Exceptional communication skills, both verbal and written.

  • Ability to problem-solve and adapt to changing priorities.

  • Customer service orientation with a friendly and engaging demeanor.

  • Tech-savviness with office software and technology platforms.

  • Discretion and integrity when handling sensitive information.

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Benefits

  • Annual salary of $60,000.

  • Paid time off (PTO) and paid holidays.

  • Health, dental, and vision insurance coverage.

  • A Monday-to-Friday work schedule from 8:30 AM to 5:30 PM.



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