Office Administrator

5 days ago

Naperville, Illinois, United States KeHE Distributors Full time
About KeHE Distributors

KeHE Distributors is a natural, organic, specialty, and fresh food distributor that values a people-first culture and a commitment to good living, good food, and good service.

Job Summary

The Office Administrator is a highly visible role responsible for managing supportive services and creating a great experience, productive environment, and professional atmosphere for employees and visitors at KeHE's corporate headquarters.

Key Responsibilities
  • Welcome visitors and greet callers, route and resolve information requests, and direct calls or inquiries.
  • Manage incoming and outgoing mail and deliveries, prepare mailings with multiple carriers as needed, receive and distribute mail and packages to the appropriate employees daily.
  • Maintain the appearance of shared spaces, including meeting rooms, kitchens, and coffee stations, and monitor the schedule of meetings and replenish supplies daily.
  • Purchase and manage supplies and equipment as directed, manage requests for maintenance for office equipment, and ensure office space is safe, secure, and well-maintained.
  • Manage general office communications, maintain bulletin boards postings and event flyers, and partner with internal communications to provide employee announcements when appropriate.
  • Coordinate or assist with employee events and office activities, maintain a calendar, coordinate planning, manage schedules, and maintain records.
  • Maintain relationships with vendors, ensure efficiency of ordering process, and refine process as necessary, offer customer assistance.
  • Track expenses in support of facilities and employee experience, maintain internal recordkeeping system for desk and office assignments to ensure up-to-date and accurate records.
  • Provide support to the Facility Manager and HR Leadership with administrative tasks and projects.
Requirements
  • High School Diploma or GED required, Bachelor's degree preferred.
  • Two (2) years of office management experience preferred.
  • Ability to lift and transport materials and equipment weighing up to 50 pounds.
  • Excellent written and verbal communication skills and demonstrated ability to communicate ideas, instructions, and information in a clear, concise manner.
  • Computer experience required specifically with Zoom, Microsoft Teams, Outlook, PowerPoint, Word, and Excel.
  • Ability to handle confidential information.
  • Demonstrates a positive attitude and actively works for a positive environment.
  • Demonstrates a sense of urgency to achieve goals and requirements.
  • Attention to detail and ability to recognize opportunities and pursue them without being directed to do so.
  • Able to complete multiple tasks on a timely basis through effective prioritization.
  • Demonstrated problem identification, problem reporting, and problem-solving skills.

KeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.

  • Office Administrator

    1 day ago

    Naperville, Illinois, United States KeHE Distributors Full time

    Job Title: Office AdministratorKeHE Distributors is seeking a highly organized and detail-oriented Office Administrator to join our team at our corporate headquarters. As a key member of our support services team, you will be responsible for ensuring a productive and professional environment for our employees and visitors.Key Responsibilities:Welcome and...

  • Administrative Operations Manager

    3 weeks ago

    Naperville, Illinois, United States Woody Buick GMC of Naperville Full time

    Job OverviewPosition: Administrative Operations ManagerCompensation: $75,000 - $80,000 annuallyLocation: Naperville, ILAt Woody Buick GMC, we take pride in being the premier General Motors dealership in the Chicagoland area, dedicated to exceptional customer service and community involvement. We are currently looking for a skilled Administrative Operations...

  • Nurse Supervisor

    2 weeks ago

    Naperville, Illinois, United States Reliance Home Health Caregivers Full time

    Job DescriptionReliance Home Health Caregivers is seeking an experienced Office Manager to oversee the general administrative functions and events in our office.The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. He/she will greet visitors and present an accessible and approachable tone,...

  • Regional Plant Office Coordinator

    3 weeks ago

    Naperville, Illinois, United States Vulcan Materials Full time

    Position Overview:The Regional Plant Office Coordinator plays a crucial role in supporting administrative functions across multiple plant locations. This position is integral to ensuring operational efficiency and compliance with established protocols.About Us:Vulcan Materials Company stands as the leading producer of construction aggregates in the United...

  • Team Clerical

    3 weeks ago

    Naperville, Illinois, United States State of Illinois Full time

    Job SummaryThe State of Illinois is seeking a highly organized and detail-oriented individual to serve as a Team Clerical in our Department of Children and Family Services. As a key member of our team, you will provide administrative support to our supervisors and professional staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide...

  • Office Coordinator

    3 weeks ago

    Naperville, Illinois, United States DHJJ Full time

    Position OverviewSalary: $21-$24/hourAbout UsDHJJ is a comprehensive CPA and business advisory firm committed to excellence. Our operations are rooted in our core values, emphasizing accountability, innovative technology, and the professional growth of our team members. We provide a range of benefits including group health insurance, dental and vision...

  • Law Office Assistant

    2 weeks ago

    Naperville, Illinois, United States Law Offices of Edward P. Graham, Ltd. Full time

    Job OverviewWe are seeking a highly skilled and detail-oriented Paralegal to join our team at the Law Offices of Edward P. Graham, Ltd. As a key member of our legal team, you will be responsible for providing administrative support to our attorneys and assisting with various aspects of our law practice.Key ResponsibilitiesDocument Management: Prepare and...

  • Dental Office Coordinator

    5 days ago

    Naperville, Illinois, United States Brammeier Dental Associates Full time

    Job SummaryWe are seeking a highly skilled and experienced Dental Receptionist to join our team at Brammeier Dental Associates. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our dental team.Key ResponsibilitiesProvide excellent customer service to patients, responding...

  • Administrative Support Coordinator

    3 weeks ago

    Naperville, Illinois, United States Woody Buick GMC of Naperville Full time

    Job OverviewWoody Buick GMC is a prominent automotive dealership dedicated to delivering exceptional customer service and fostering community relationships. We are currently looking for an Office Support Specialist who can work independently and has some background in managing schedules, reconciling financial accounts, and recording journal...

  • Administrative Support Coordinator

    3 weeks ago

    Naperville, Illinois, United States Woody Buick GMC of Naperville Full time

    Job OverviewWoody Buick GMC in Naperville is recognized as the largest GM dealership in the Chicagoland area. As a family-owned establishment, we prioritize customer satisfaction and community engagement. We are currently in search of an Office Support Specialist who can work independently and possesses experience in reviewing schedules, reconciling...

  • Chief Medical Officer for Cancer Services

    3 weeks ago

    Naperville, Illinois, United States Endeavor Health Full time

    Transforming Cancer Care at Endeavor HealthAt Endeavor Health, we are committed to revolutionizing healthcare delivery. Our mission is to provide accessible, high-quality, and comprehensive cancer care within a community-focused framework. We are seeking a visionary and empathetic leader to assume the role of System Physician Executive (SPE) for our Cancer...

  • Chief Medical Officer for Cancer Services

    3 weeks ago

    Naperville, Illinois, United States Endeavor Health Full time

    Lead the Transformation of Cancer Care at Endeavor HealthAt Endeavor Health, we are committed to revolutionizing healthcare delivery. Our mission is to provide accessible, high-quality, and comprehensive care within a community-focused environment. We are seeking a passionate and strategic leader to take on the role of System Physician Executive (SPE) for...

  • Strategic Student Assistant in CEO's Office

    2 days ago

    Naperville, Illinois, United States Eclipse Innovations Full time

    About Eclipse InnovationsWe are the creators of Checkmk, a leading hybrid IT monitoring software for both cloud-native and traditional infrastructures and applications. Our team consists of software developers, DevOps experts, open-source enthusiasts, and tech nerds who are dedicated to helping small and large companies effectively manage their complex IT...

  • Project Management Specialist

    3 weeks ago

    Naperville, Illinois, United States Rightsize Facility Full time

    Job OverviewProject Management SpecialistRole Summary:As a Project Management Specialist, you will oversee a variety of client service functions designed to ensure that sales orders are executed to meet and surpass client expectations. You will collaborate closely with our internal project teams, various departments, vendor partners, and customer...

  • Estate Planning and Tax Expert

    2 weeks ago

    Naperville, Illinois, United States Gpac Full time

    Job Summary: We are seeking an experienced Estate Planning Attorney to join our team at GPAC. As a key member of our team, you will be responsible for providing expert advice on estate planning, trust administration, and tax matters to our clients.About the Role:Provide family office services to high net worth individuals and families, including estate...

  • Patient Access Coordinator

    7 days ago

    Naperville, Illinois, United States Basko Dermatology Full time

    About Basko DermatologyBasko Dermatology is a leading dermatology practice in the Naperville community, committed to providing exceptional patient care and promoting skin health awareness.Job SummaryWe are seeking a highly skilled and personable Patient Access Representative to join our team. The ideal candidate will be responsible for greeting patients,...

  • Patient Service Representative

    2 days ago

    Naperville, Illinois, United States NorthShore University HealthSystem Full time

    Patient Service Representative **Job Summary** We are seeking a highly skilled Patient Service Representative to join our team at NorthShore University HealthSystem. As a Patient Service Representative, you will be responsible for providing exceptional patient care and administrative support to our patients and healthcare teams. **Key...

  • Medical Assistant

    1 day ago

    Naperville, Illinois, United States SilverLion Inc Full time

    Medical Assistant OpportunitySilverLion Inc is seeking a skilled Medical Assistant to join our team in the short-stay area of the central emergency department. As a Medical Assistant, you will be responsible for a wide range of tasks across all departments, including assistance and preparation for diagnostic and therapeutic measures, blood draws, ECG...

  • Operations Finance Senior Specialist

    3 weeks ago

    Naperville, Illinois, United States Aldi Full time

    Position Overview:As a vital member of our Finance & Administration Services team, you will play a key role in ensuring the efficient management of resources and infrastructure necessary for our operations.Department Insight:Our National Finance & Administration Services department is dedicated to providing essential support to our retail divisions and...

  • Campaign Compliance Specialist

    3 weeks ago

    Naperville, Illinois, United States Terraboost Media Full time

    Position Overview:The Campaign Compliance Specialist plays a crucial role in supporting the Campaign Operations Manager and the campaign management teams. This position involves a variety of administrative tasks including tracking campaign-related metrics, generating reports, identifying potential issues, and implementing solutions, as well as reviewing...