Facilities Operations Director

4 weeks ago

Los Altos Hills, California, United States Foothill De Anza Full time
Job Summary

The Foothill-De Anza Community College District is seeking a highly skilled and experienced Facilities Operations Director to oversee the management of facilities, grounds, and maintenance services at De Anza College. This is a full-time, 12-month contract position that offers an excellent benefits package.

Key Responsibilities
  • Supervise and coordinate the activities, services, operations, and budgets for Bond Measure projects.
  • Oversee the supervision of mail services, grounds, and custodial services, Furniture Fixtures and Equipment, and printing services.
  • Act as a liaison to Campus Security and District Facilities.
  • Plan and direct the implementation of bond measure projects, coordinating facilities use and temporary location and relocation of instruction due to construction.
  • Direct related resources such as personnel, budget, and independent contractors.
  • Coordinate custodial assistance, repairs, and routine maintenance as well as ongoing facility needs.
  • Lead various design teams and interface with architects, construction managers, contractors, and engineers.
  • Monitor construction projects, maintain and initiate schedule changes as necessary.
  • Direct and review the work of architects and other consultants for closing construction projects at De Anza College.
  • Coordinate the work of maintenance personnel regarding methods and procedures of work, supplies, and equipment requirements.
  • Assist in overall planning and decision-making for routine maintenance, repairs, and ongoing college facility needs.
  • Assist the Vice President in preparing, submitting, and reviewing construction projects and maintenance cost estimates.
  • Prepare, revise, and monitor budgets for all construction and renovation projects.
  • Supervise and coordinate activities, services, operations, and budgets for grounds and custodial services.
  • Approve contractor work, coordinate the process for art installations, manage committee selection processes, schedules, invoices, develop policies, and procedures.
  • Oversee facilities rental programs.
  • Plan and direct temporary facilities use and relocation due to construction, including coordinating problems that arise due to schedule completion.
  • Ensure work accomplished complies with current building codes, construction, and safety laws and regulations.
  • Support, implement, and promote compliance with the District's Diversity Equal Opportunity Plan in all aspects of employment and education.
  • Encourage cultural and ethnic diversity in staffing, programs, and services.
  • Assure compliance with the District's Injury and Illness Prevention Program by providing motivation, incentives, and discipline to assigned staff.
  • Maintain a safe work environment, enforcing safe work practices, reporting and investigating accidents, maintaining necessary documentation, and requiring employees to receive mandated training.
  • Responsible for promoting and enforcing the District's commitment to safety by ensuring that all employees in the department receive appropriate training in hazardous materials handling, storage, and disposal and that training is updated as required.
  • Construction management and workflow.
  • Uniform Building Code (UBC), California Architectural Barrier Laws (CALABL), California Occupational Safety and Health Act (CalOSHA), California Public Contracts Code, Americans with Disabilities Act (ADA), and other related statutes.
  • State of California Capital Outlay and Deferred Maintenance Programs for community colleges and the Division of the State Architect (DSA).
  • Legal and practical aspects of project design, bidding, management, and 'close-out' of construction contracts.
  • Methods of purchasing and contract administration in a community college environment.
  • Methods, practices, equipment, and supplies used in facility maintenance and construction.
  • Principles and practices of educational organizations and structures.
  • Understanding and implementation of shared governance, team-building, and collaborative decision-making processes within and across division/department lines.
  • Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty, and staff.
  • Communicate effectively both orally and in writing, including writing complex proposals.
  • Develop and implement strategic planning processes.
  • Estimate costs of maintenance and construction projects.
  • Manage major construction and renovation projects efficiently.
  • Proven leadership and management.
  • Work effectively with diverse students, staff, faculty, and administrators individually and as team members.
Requirements
  • Bachelor's degree in a related field.
  • Four years of experience in an administrative capacity.
  • Experience in budget preparation and administration.
  • Experience in construction/facilities management.
Working Conditions

Typical office environment; subject to some travel to conduct work and physical activities.

Hearing and speaking to exchange information in person and on the telephone and make presentations.

Dexterity of hands and fingers to operate a computer keyboard.

Vision sufficient to read various materials.

Application Instructions

A District online application is required. In the application, you will provide information that demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty, and staff. Additionally, you will be asked to explain how your life experiences, studies, or work have influenced your commitment to diversity, equity, and inclusion.

A current resume of all work experience, formal education, and training is also required.

If any required application materials are omitted, the committee will not review your application. For full consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission.

We do not guarantee a response to application questions within 48 hours of the closing date.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement.

The Foothill-De Anza Community College District does not reimburse applicants for travel, lodging, or any other costs incurred by applicants to attend interviews.

For more information about our application process, contact Foothill-De Anza Community College District.

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