Clerical Support Specialist
6 days ago
About the Position
We are seeking a highly organized and detail-oriented Administrative Assistant I to join our team at Virginia Beach City Public Schools. This is a full-time, salaried position with a competitive hourly rate of $24.20-$35.29 per hour.
The successful candidate will provide clerical support to an elementary or middle school principal, serving as the primary receptionist and telephone operator. Key responsibilities include preparing and maintaining files and records, assisting staff and students, and performing various administrative tasks.
Key Responsibilities:
- Serve as primary clerical support to the Principal and staff;
- Prepare and maintain files and records;
- Assist staff by getting students when they are needed;
- Issue visitor passes to all who enter the school;
- Reconcile bank statements; issue purchase requisitions and purchase orders;
- Prepare and submit teacher absentee reports;
- Sort and distribute school mail;
- Prepare files and records for entering and withdrawing students;
- Write absentee and tardy slips; issue passes;
- Handle routine technical and administrative assignments;
- Compose and type letters and memoranda in conformance with school policies or from brief instructions;
- Set up and maintain office procedures and filing systems;
- Meet and screen visitors; answer telephone and process mail;
- Serve as property clerk and maintain inventory records;
- Assist with scheduling substitutes; maintain attendance, personnel, and payroll records;
- Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files, and records;
Requirements
To be successful in this role, you will need:
- A high school diploma or GED;
- Considerable experience in clerical work, preferably in a school setting;
- Excellent communication and organizational skills;
- Ability to work independently and as part of a team;
- Proficiency in Microsoft Office Suite and other software applications;
- A commitment to providing excellent customer service.
Benefits
Virginia Beach City Public Schools offers a comprehensive benefits package, including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development opportunities, and membership in the Virginia Retirement System.
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