Administrative Support Professional
5 days ago
Overview
">We are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at Vets Hired. As an integral part of our operations, you will provide administrative support to our employees, ensuring seamless day-to-day functioning of the office.
">About the Role
">This role involves a wide range of responsibilities, including preparing meeting agendas, scheduling meetings and activities, answering phones, distributing mail, and processing expense reimbursements. You will also be responsible for performing desktop publishing activities, such as reports, correspondence, and presentations.
">Key Responsibilities
">- ">
- Administrative Duties:">
- ">
- Prepare meeting agendas for assigned staff and assist with meeting set-up/clean-up, including ordering lunch and taking minutes as needed.">
- Schedule and organize activities, such as meetings, travel, conferences, and interviews.">
- Answer phones, distribute mail, and process expense reimbursement for assigned staff.">
- Perform desktop publishing activities, both routine and advanced, for reports, correspondence, and presentations.">
- Support other teams, such as Marketing, with various administrative tasks.">
- Provide coverage for reception on a regular basis as needed.">
- Office Duties:">
- ">
- Monitor office supplies inventory and place orders.">
- Reconcile office credit card charges.">
- Assist in relationships with building management and facility vendors, including cleaning and security services.">
- Coordinate and plan office activities, such as parties and celebrations.">
- Serve as an HR touchpoint, assisting in the onboarding process and paperwork for new hires.">
- Coordinate with the Information Technology team regarding office technology needs.">
- Qualifications:">
- ">
- High school education; college level preferred.">
- Typically with 5+ years of related experience.">
- Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.">
- Strong interpersonal skills and the ability to interact with all levels of staff.">
- Ability to maintain appropriate confidentiality and adhere to business ethics.">
- Ability to communicate clearly, concisely, and professionally verbally and in writing.">
- Ability to proactively problem-solve and collaborate on innovative solutions.">
- Ability to work effectively in a team environment.">
- Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice.">
- Ability to work on multiple projects simultaneously.">
What We Offer
">Vets Hired offers a competitive salary of $60,000 - $80,000 per year, depending on experience. Our comprehensive benefits package includes health insurance, retirement savings plan, paid time off, and opportunities for professional growth and development.
">How to Apply
">If you are a motivated and detail-oriented individual looking for a challenging opportunity to grow your career, please submit your application, including your resume and cover letter, to us.
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