Resource Optimization Specialist

6 days ago

Coral Gables, Florida, United States KADA Inc Full time
Job Description

KADA Inc is seeking a highly skilled Resource Optimization Specialist to join our team. In this role, you will play a pivotal part in optimizing the allocation and management of our creative resources.

This is a hybrid work model with 1-2 days in-office per week. As a Resource Optimization Specialist, you will be responsible for controlling resource bandwidth, forecasting future needs, and ensuring efficient collaboration between teams.

Key Responsibilities:
  • Resource Bandwidth Management:
    • Control the bandwidth of creative resources to ensure optimal utilization and prevent burnout.
    • Forecast resource needs based on current and incoming projects.
    • Keep leadership updated on resource bandwidth and availability.
  • Collaboration with Leadership:
    • Report directly to agency leadership and closely communicate on resource prioritization.
    • Work collaboratively with leadership to align resource allocation with agency goals.
    • Stay up-to-date on leadership's account priorities and upcoming projects.
  • Scoping Strategy:
    • Forecast project timelines and resource needs for upcoming projects.
    • Collaborate with Account Executives to negotiate timelines and budgets for potential scopes of work.
  • People Planning:
    • Assess account needs and plan for the required creative resources.
    • Work with Account Executives to understand and anticipate project requirements.
  • Internal Negotiation:
    • Negotiate internally on time and budgets for resources and projects.
    • Reallocate resources as needed to align with project priorities.
  • Status Updates:
    • Keep all stakeholders informed on the current status of ongoing projects.
    • Provide regular updates on resource availability, project timelines, and potential challenges.
  • Project Assignments:
    • Assign resources to projects based on their skills, expertise, and workload capacity.
    • Ensure the right talent is allocated to each project.
    • Manage resources for a variety of projects, including package design, banners, sales decks, ad campaigns, brand strategy work, videos, and photoshoots.
  • Project Management Tools:
    • Work within project management software, primarily Asana, to organize and track project details.
    • Utilize time tracking software to monitor project timelines and resource utilization.
    Requirements:
    • Proven experience managing resources in a creative agency or similar environment.
    • Familiarity with project management software (e.g., Asana) and time tracking tools.
    • Understanding of creative workflows, production processes, and project management.
    • Excellent negotiation and communication skills.
    • Ability to forecast resource needs and align them with project priorities.
    • Prior experience in managing resources for diverse creative projects.

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