Records Information Specialist
4 weeks ago
The Records Information Specialist plays a crucial role in ensuring the accuracy and completeness of property records. This position requires strong analytical and problem-solving skills to review and interpret contracts, legal documents, and other records to establish ownership and rights of property.
Key Responsibilities:
- Review multiple data fields for completeness and accuracy
- Responsible for data entry of reconciled and reviewed critical information
- Reconcile discrepancies between multiple record sources
- Utilize superior attention to detail to identify variances in location records
- Physically retrieve records from various locations to perform daily tasks
- Assist with quality assurance and analysis of Excel spreadsheets
- Assist with property verification walks with location maintenance representative
- Perform quality reviews of completed reconciliation work
- Assist in creating and implementing improvement solutions to existing processes
- Manage workload and provide summary reports to management
- Identify opportunities to streamline tasks associated with daily work functions
- Work with other departments to ensure database updates are correct and correctly linked in system
- Adapt to changing work requirements and environment as needed
- Provide analytical and special project support to the off-site Project Manager
- Assist Project Manager with analyses and Excel spreadsheet preparation
- Assist in defining, measuring, and tracking key performance indicators
- Work with group leadership to complete high-priority projects and interact with other corporate departments to manage data flow and deadlines
- Track attendance of Records Information Specialists and Document Specialists
- Address the team's day-to-day questions and troubleshoot as needed
- Perform quality checks of Records Information Specialists' work to identify progress and potential training needs
- Ensure policies, procedures, processes, standards, and workflows are communicated to the team
Requirements:
- High school diploma or equivalent; Bachelor's degree in Business, Accounting, or Finance or relevant field of study preferred
- A minimum of 4 years applicable work experience in area requiring strong attention to detail, metric reporting, and data analysis
- Lean/6-sigma experience a plus
Knowledge, Skills & Abilities:
- Leadership skills
- Strong problem-solving abilities
- Intermediate Excel skills (formula creation, pivot-tables, and other intermediate functions)
- Proficiency in Microsoft Word, PowerPoint, and Outlook
- Highly detail-oriented with a careful eye for quality control and presentation of work
- Ability to travel 100%
- Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints
- Able to lead, motivate, and influence team with professionalism and a strong commitment to project/departmental objectives
- Advanced verbal and written communication skills, including the ability to create presentations and speak in front of groups
- Knowledge of Funeral and/or Cemetery field operations preferred
- Project management skills/experience preferred
Benefits:
- Opportunity to work with a leading provider of funeral, cremation, and cemetery services
- Career growth and advancement within the company
- Diverse range of roles and locations to explore
- Comprehensive benefits, training, and development
- Collaborative work environment
- Employee recognition
- Community involvement
- Meaningful work
Working Environment: ONSITE ONLY
Employment type: Contract
Compensation: $20-22 HR
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