Records Information Specialist

4 weeks ago


Houston, Texas, United States Adroit Partners Full time
Job Overview

The Records Information Specialist plays a crucial role in ensuring the accuracy and completeness of property records. This position requires strong analytical and problem-solving skills to review and interpret contracts, legal documents, and other records to establish ownership and rights of property.

Key Responsibilities:

  • Review multiple data fields for completeness and accuracy
  • Responsible for data entry of reconciled and reviewed critical information
  • Reconcile discrepancies between multiple record sources
  • Utilize superior attention to detail to identify variances in location records
  • Physically retrieve records from various locations to perform daily tasks
  • Assist with quality assurance and analysis of Excel spreadsheets
  • Assist with property verification walks with location maintenance representative
  • Perform quality reviews of completed reconciliation work
  • Assist in creating and implementing improvement solutions to existing processes
  • Manage workload and provide summary reports to management
  • Identify opportunities to streamline tasks associated with daily work functions
  • Work with other departments to ensure database updates are correct and correctly linked in system
  • Adapt to changing work requirements and environment as needed
  • Provide analytical and special project support to the off-site Project Manager
  • Assist Project Manager with analyses and Excel spreadsheet preparation
  • Assist in defining, measuring, and tracking key performance indicators
  • Work with group leadership to complete high-priority projects and interact with other corporate departments to manage data flow and deadlines
  • Track attendance of Records Information Specialists and Document Specialists
  • Address the team's day-to-day questions and troubleshoot as needed
  • Perform quality checks of Records Information Specialists' work to identify progress and potential training needs
  • Ensure policies, procedures, processes, standards, and workflows are communicated to the team

Requirements:

  • High school diploma or equivalent; Bachelor's degree in Business, Accounting, or Finance or relevant field of study preferred
  • A minimum of 4 years applicable work experience in area requiring strong attention to detail, metric reporting, and data analysis
  • Lean/6-sigma experience a plus

Knowledge, Skills & Abilities:

  • Leadership skills
  • Strong problem-solving abilities
  • Intermediate Excel skills (formula creation, pivot-tables, and other intermediate functions)
  • Proficiency in Microsoft Word, PowerPoint, and Outlook
  • Highly detail-oriented with a careful eye for quality control and presentation of work
  • Ability to travel 100%
  • Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints
  • Able to lead, motivate, and influence team with professionalism and a strong commitment to project/departmental objectives
  • Advanced verbal and written communication skills, including the ability to create presentations and speak in front of groups
  • Knowledge of Funeral and/or Cemetery field operations preferred
  • Project management skills/experience preferred

Benefits:

  • Opportunity to work with a leading provider of funeral, cremation, and cemetery services
  • Career growth and advancement within the company
  • Diverse range of roles and locations to explore
  • Comprehensive benefits, training, and development
  • Collaborative work environment
  • Employee recognition
  • Community involvement
  • Meaningful work

Working Environment: ONSITE ONLY

Employment type: Contract

Compensation: $20-22 HR



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