Enterprise Document Management Specialist

7 days ago


Washington, Washington, D.C., United States Omm IT Solutions Full time
About the Role

We are seeking a highly skilled Enterprise Document Management Specialist to join our team at Omm IT Solutions.

Job Description

This is a full-time, 100% on-site W-2 position requiring active TS/SCI clearance. The successful candidate will support document retrieval, conversion, archiving, and storage processes. They will perform inventory, staging, tagging, labeling, and cataloging archival documents, as well as electronic conversion through scanning and archiving physical documents.

Key responsibilities include extracting document-related metadata information for enterprise applications, performing document recovery, replacement, and assignment per requirements, maintaining tracking systems for each aspect of document management processes, and maintaining and managing document repositories for various processing activities.

The ideal candidate will possess excellent interpersonal, verbal, and written communication skills, with the ability to follow instructions and work in a team environment. They should also be able to develop efficient processes to manage high-volume workloads.

Requirements

To be considered for this role, candidates must have:

  • A college degree or equivalent experience with a minimum of 3 to 5 years of experience in records and document management concepts;
  • TS/SCI clearance;
  • Demonstrated experience in electronic document management and filing environments;
  • Thorough understanding or electronic document management and filing environments;
  • Experience in conversion of documents to electronic format through scanning process;
  • Ability to use Microsoft Office productivity suite for document management specifically labeling, mail merge, and spreadsheet management;
  • Ability to handle, process, and safeguard classified and/or sensitive materials with utmost care;
  • Thorough understanding and knowledge of document staging environments like: Microsoft Windows Explorer, Active Directory, SharePoint, and OneDrive;
  • Ability to perform data entry using Microsoft Access database forms or Microsoft SharePoint lists to preserve document-level information;
  • Ability to log, track, and trace document through various document management processes;
  • Ability to produce accountabilities for all documents managed through any process;
  • Ability to produce fast and error-free type-written copies of un-scannable documents;
Benefits

Omm IT Solutions offers a competitive salary of $75,000 - $90,000 per year, depending on experience, as well as a range of benefits including:

  • 401(k) matching;
  • Dental insurance;
  • Employee assistance program;
  • Flexible schedule;
  • Flexible spending account;
  • Health insurance;
  • Health saving account;
  • Life insurance;
  • Paid time off;
  • Professional development assistance;
  • Referral program;
  • Retirement plan;
  • Tuition reimbursement;
  • Vision insurance;


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