Project Coordinator

We are seeking a highly organized and detail-oriented Project Administrator to support our team in the development, design, construction, operation, and maintenance of anaerobic digesters for renewable natural gas (RNG) or renewable electricity projects.

The successful candidate will assist project managers, operations and maintenance managers, and business development managers in optimizing general business operations for ongoing projects.

This role will involve carrying out key administrative functions that significantly impact the management and operational success of the business and project owners.

• Assist in gathering, compiling, and analyzing billable labor and materials
• Review preliminary billings and calculate sales tax based on state and municipality
• Perform data entry and review to ensure all associated costs are tracked and billed
• Prepare invoices and communicate with A/R staff
• Track and ensure timely receipt of invoices and lien releases on a per subcontractor and per project basis
• Ensure accurate filing and distribution of pertinent information to Project Manager
• Track payment deadlines and ensure accountability of timeliness
• Communicate with A/P staff
• Provide general office assistance, including ordering soft goods and office supplies, running errands, and mailing documents
• Answer phone calls and greet walk-ins
• Assist with travel booking and other administrative support as needed

• Bachelor's degree or equivalent work experience
• Construction and/or dairy farm experience
• Current driver's license and acceptable driving record
• CPR/First Aid training
• Understanding of general construction processes and procedures
• Understanding of basic accounting principles
• Keen eye for detail
• Ability to learn the anaerobic digestion process and the equipment utilized on the projects
• Ability to communicate effectively through verbal and electronic communication
• Ability to interact with coworkers, contractors, vendors, sub-contractors, and management, providing a positive influence for all involved
• Exceptional organization skills
• Responsive to inter-company personnel
• Ability to work independently or in a team setting
• Computer literate with MS Office suite (Word, Excel, Outlook)
• Able to accurately key-board at least 30 wpm

Regenis is a company committed to fostering a Culture of CARE at every level and in all aspects of our organization.

We seek to attract and promote diversity in our industry, retain and value human relationships, and empower every employee to harness and engage the power of diversity for the benefit of our industry and community.