Trainee/Student Records Coordinator

4 weeks ago


Augusta, Maine, United States Patriot Enterprises LLC Full time
Job Summary

Patriot Enterprises LLC is seeking a highly organized and detail-oriented Trainee/Student Records Specialist to join our team. In this role, you will be responsible for managing and maintaining accurate records of trainees and students within the military, ensuring compliance with military regulations and policies.

Key Responsibilities:

  • Manage and maintain accurate records of trainees and students, ensuring compliance with military regulations and policies.
  • Process documentation related to trainees and students, including enrollment forms, training records, separation documents, and any other pertinent paperwork.
  • Assist service members and their families with inquiries regarding trainee and student records, providing guidance and support as needed.
  • Conduct regular audits of trainee and student records to ensure data integrity, accuracy, and compliance with military standards and policies.
  • Collaborate with military departments to facilitate the processing of records and ensure timely updates.
  • Prepare reports on trainee and student statistics, trends, and outcomes for management review.
  • Develop and implement procedures for maintaining and securing trainee and student records, including compliance with privacy laws and regulations.
  • Create and maintain a filing system for easy access to records.
  • Stay informed about changes to military policies and procedures related to records management and student services.
  • Identify opportunities for process improvements in the management of trainee and student records.
  • Provide training and support to new staff members on records management procedures and policies.
  • Serve as a liaison between trainees, students, and various military departments to ensure smooth communication and processing of records.
  • Maintain confidentiality of all records and sensitive information.
  • Monitor compliance with military regulations related to records retention and destruction.
  • Develop educational materials and resources for service members on how to access and manage their records effectively.
  • Participate in audits and inspections related to records management.


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