Payroll and Compliance Expert

5 days ago

Phoenix, Arizona, United States SKIDATA Full time

Job Title: Payroll and Compliance Expert

Overview

We are seeking a highly skilled Payroll and Compliance Expert to join our team at SKIDATA Inc. in Phoenix, AZ.

The successful candidate will have extensive experience in payroll management, compliance, and regulatory affairs, with a strong understanding of federal, state, and local labor laws and regulations.

Responsibilities
  • Public Works and Prevailing Wage Management:
  • Collaborate with sales and field operations teams to validate public works project details.
  • Establish determination schedules (prevailing wage rates) for each public works project.
  • Partner with the third-party certified payroll processor (currently Points North) to configure job details within Points North.
  • Develop reporting structures for each public works project.
  • Create and maintain wage rate tables, updated multiple times annually in accordance with current benefits and compensation models.
  • Oversee the creation, maintenance, and updates of wage rate tables for all classified public works workers, ensuring continuous accuracy throughout the year by monitoring relevant changes such as title updates, salary classification adjustments, and life events.
  • Liaise with various workers' compensation insurance providers to submit monthly payroll reports for public works projects.
  • Develop and maintain a comprehensive master tracking sheet documenting all prevailing wage projects, including pertinent contacts and compliance requirements for each job.
  • Set up jobs in ADP and Points North, confirming and disseminating ADP project codes to the field operations team to ensure accurate timecard entries.
  • Conduct weekly tracking of salaried employees engaged in public works projects.
  • Payroll Management:
  • Oversee and manage the payroll process for employees across multiple states, ensuring accuracy and compliance with federal, state, and local regulations.
  • Develop and implement payroll policies and procedures to enhance efficiency and accuracy.
  • Coordinate with HR to ensure accurate employee data management, including new hires, terminations, and status changes.
  • Upload bi-weekly or weekly payroll files to the third-party platform, subsequently downloading and integrating the converted files into the ADP payroll system; review for discrepancies and rectify as necessary.
  • Prepare weighted average calculations, incorporating revised rates and updating pay code hours prior to payroll finalization.
  • Conduct audits of payroll files to ensure wage payment accuracy.
  • Process retroactive or arrears wage payments as required, updating corresponding certified payroll reports accordingly.
  • Monitor hours for public works projects not covered in standard reporting, extract hours from certified payroll reports or data within ADP.
  • Collaborate with various public works compliance coordinators to track, maintain, and submit necessary documentation, including but not limited to CACS reports, certified payroll, proof of benefits payments, fringe benefit setups, and payroll deduction authorization forms.
  • Download and prepare certified payroll and CACS reports for upload to various platforms based on client specifications.
  • Compliance and Regulatory Affairs:
  • Monitor and ensure compliance with federal and state labor laws, wage and hour regulations, and prevailing wage requirements for public projects.
  • Maintain up-to-date knowledge of changes in payroll regulations and compliance standards, implementing necessary updates to company policies.
  • Collaborate with various departments to gather and maintain required documentation for audits and compliance reporting.
  • Liaise with external auditors and regulatory agencies to facilitate compliance audits and address any findings.
  • Additional Responsibilities:
  • Oversee the licensing process, ensuring the maintenance and renewal of all business, contractor, and sales tax licenses.
  • Manage business personal property tax filings for SKIDATA locations, ensuring timely and accurate submissions.
  • Address any sales tax-related issues, including the preparation and submission of amended returns and the collection of tax credits.
  • Execute miscellaneous monthly or quarterly state filings as required to maintain compliance.
  • Coordinate surety bonding for contracts and licensing requirements as necessary, ensuring compliance with all contractual obligations.
  • Conduct audits of employee expense reports and provide assistance with Dynamics to both employees and the India team.
  • Prepare weekly reimbursement reports for Accounts Payable to ensure timely processing.
  • Oversee the issuance and maintenance of resale certificates, ensuring compliance with relevant regulations.
  • Perform monthly reconciliations of Chase Purchase Card transactions, ensuring accuracy and compliance with company policies.
  • Conduct monthly bank account reconciliations to verify accuracy of financial records.
  • Process journal entries for travel and entertainment (T&E) transactions at the beginning of each month, ensuring accurate financial reporting.

Estimated Salary: $85,000 - $110,000 per annum.

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