Administrative Professional for Technical Environment

4 weeks ago


Le Crotoy, Hauts-de-France, United States Hazen and Sawyer Full time
Job Description

Hazen and Sawyer is seeking a highly organized and detail-oriented administrative professional to support our dynamic and high-performing Lakewood office team. The ideal candidate will have prior experience working in a technical or engineering environment, demonstrating an ability to handle complex scheduling, provide proactive administrative support to engineers, and coordinate logistics for team events.

Key Responsibilities:

  • Coordinate and manage complex schedules, meetings, and events, ensuring seamless calendar integration across departments.
  • Provide comprehensive administrative support to the management team and engineering staff, including managing receipts, expenses, and assisting with budgeting for department-related needs.
  • Coordinate office space arrangements, vendor communications, purchasing, and ensure adherence to project timelines.
  • Assist with contractual obligations, maintaining records, and meeting deadlines for engineering and project needs.

HR and Onboarding Support:

  • Support the hiring process by scheduling interviews and assisting with onboarding of new hires.
  • Prepare workspaces for new team members, including IT setup, desk arrangements, and business cards.

Operations and Event Coordination:

  • Oversee day-to-day office management, including upkeep, mail organization, and general cleanliness.
  • Plan and coordinate company and engineering team events, managing budgets, venues, and vendor communications.

Document Control and Reporting:

  • Assist in document management, including contract filing, technical document formatting, and QA/QC processes.
  • Support the preparation, printing, and binding of project deliverables and documents.

Required Qualifications & Skills:

  • Minimum 5 years of experience in an administrative role, with prior exposure to an engineering or technical environment preferred.
  • Exceptional organizational skills and the ability to manage multiple priorities and projects.
  • Strong communication skills, both written and verbal, and comfort interacting with executives, engineers, vendors, and clients.

Educational Requirements:

  • Associate's degree required; advanced degree or relevant certifications preferred.

Benefits: 401k employer contribution, performance bonus, comprehensive medical, dental and vision insurance, employee assistance and wellness programs



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