Administrative Operations Coordinator

1 week ago


Randolph, New Jersey, United States Hunter Recruitment Advisors Full time
Office Administrator

CAP Elevator is a family-owned, independent elevator company with a strong presence in New Jersey and Eastern Pennsylvania. Our team combines industry expertise, professional training, and innovative technology to deliver exceptional service to our clients.

We are seeking a dedicated and detail-oriented Office Administrator to oversee daily office operations and support our growing team.

Key Responsibilities:
  • Prepare accurate proposals, invoices, and purchase orders for various projects, ensuring timely completion and meeting client expectations.
  • Maintain up-to-date records, including work schedules, contracts, and equipment inventories, to facilitate efficient decision-making and resource allocation.
  • Compose, send, and catalog pay applications efficiently, streamlining the financial process and reducing errors.
  • Coordinate with field service teams to procure materials and equipment from vendors, promoting effective collaboration and supply chain management.
  • Process weekly payroll with accuracy and timeliness, ensuring compliance with regulatory requirements and maintaining a positive employee experience.
  • Assist with other administrative tasks and office duties as assigned, contributing to a productive and organized work environment.
Requirements:
  • Experience: At least 1 year in an administrative role, preferably in a fast-paced industry environment.
  • Technical Skills: Proficiency in Intuit QuickBooks, Microsoft Office, Google Workspace, and Dropbox, with the ability to adapt to new tools and technologies.
  • Communication: Strong written and verbal communication skills, with excellent interpersonal and problem-solving abilities.
  • Organization: Self-disciplined, detail-oriented, and able to manage multiple tasks effectively, prioritizing deadlines and workflows.
  • Problem-Solving: A proactive problem-solver and team player, with a customer-centric approach and a commitment to excellence.
  • Industry Knowledge: Familiarity with the elevator industry is a plus, but not required.
Compensation and Benefits:
  • Estimated Salary: $55,000 - $65,000 per year, depending on experience.
  • Type: Full-time
  • Schedule: Monday to Friday, 8:00AM - 4:30PM
  • Education: Associate degree (preferred)

Why choose CAP Elevator?
As a family-owned company, we value our employees as much as our clients. Join a team where your contributions are appreciated, and you'll have the opportunity to grow in a supportive and dynamic environment.



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