Accounts Payable Specialist
4 weeks ago
Job Summary:
The Accounts Payable Specialist plays a vital role in the Finance Department by ensuring the accuracy and efficiency of our accounts payable processes. This position is responsible for the daily functions related to accounts payable, including processing invoices, verifying financial data, and maintaining accurate records.
Key Responsibilities:
- Review, action, and resolve incoming vendor inquiries regarding payment status, payment discrepancies, invoice receipt, statement reconciliation, and general AP-related questions.
- Create weekly payment files and send them for approval/processing.
- Collaborate with internal/external business partners to ensure vendor issues are resolved timely and accurately.
- Resolve coding discrepancies prior to processing A/P transactions.
- Ensure proper vendor accounts are used prior to processing invoices.
- Adhere to Finance internal controls.
- Promote positive, professional relationships with coworkers, vendors, and subcontractors with a focus on customer service.
- Provide coverage for the Accounts Payable Vendor Relations Team as needed.
- Excellent interpersonal, written, and verbal communication skills.
- Intermediate-level experience with Excel and other Microsoft Office software.
- Detail-oriented and ability to manage deadlines.
- Strong critical thinking and problem-solving skills, especially those involving systems/software issues.
- Ability to learn independently and take initiative to improve procedures.
- Excellent work habits, including going above and beyond to get the job done.
Interacts with all levels of leadership and employees, often relaying sensitive and confidential information. Requires extensive sitting with periodic standing and walking. May be required to lift up to 20 pounds. Significant use of personal computer, phone, and general office equipment. Needs adequate visual acuity, ability to grasp and handle objects. Ability to communicate effectively through reading, writing, and speaking in person or on the phone.
Education and Experience:
- Bachelor's degree or 3+ years of relevant work experience.
- Excellent time management and ability to prioritize work as needed.
- Experience with OCR/AI Workflow Technology, Stampli/Sage.
Pay Range: $50,000 - $55,000 per year
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