Administrative Support Specialist

5 days ago


Honolulu, Hawaii, United States Hawaii State Department of Education Full time
About the Job

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at the Hawaii State Department of Education. As an essential member of our staff, you will play a crucial role in providing exceptional administrative support to our department.

Job Summary

The successful candidate will be responsible for performing a variety of administrative tasks, including receiving and screening telephone and personal callers, handling correspondence, maintaining records, and providing general clerical support. This is a unique opportunity to work in a dynamic environment with a team of dedicated professionals who are passionate about education.

Key Responsibilities
  • Receiving and screening telephone calls, emails, and personal visitors; responding to inquiries and referring matters as necessary;
  • Handling correspondence, including composing and typing letters, memos, and reports;
  • Maintaining accurate and up-to-date records, files, and databases;
  • Providing general clerical support, including preparing documents, making photocopies, and sending faxes;
  • Assisting with special projects and events, such as conferences, workshops, and training sessions;
  • Performing other related duties as assigned by supervisors or managers.
Requirements

To be considered for this exciting opportunity, applicants must meet the following requirements:

  • A high school diploma or equivalent;
  • At least 6 months of experience in general clerical work, demonstrating knowledge of English grammar, spelling, and arithmetic, and ability to read and understand oral and written instructions, and speak and write simply and directly;
  • Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint;
  • Excellent communication, organizational, and interpersonal skills;
  • A strong attention to detail and ability to maintain confidentiality.
Working Conditions

This is a full-time position working 40 hours per week. The ideal candidate will have excellent time management skills, be able to prioritize tasks, and work well under pressure. A flexible and adaptable approach to work is essential in this role.

Salary Information

The salary range for this position is $3,917.00 per month. The actual salary will depend on the candidate's qualifications and experience. We offer a competitive benefits package, including health insurance, retirement plan, and paid time off.



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