Administrative Specialist II FL Position

7 days ago


West Palm Beach, Florida, United States US Tech Solutions, Inc. Full time

We are seeking an experienced Administrative Specialist to join our team at US Tech Solutions, Inc.

The estimated salary for this role is $65,000 - $85,000 per year, depending on experience and qualifications.

As an Administrative Specialist, you will provide general administrative support to a department or group of professionals, collecting, compiling, and analyzing moderately complex data and information. You will compose straightforward written descriptions of results and exercise independent judgment and employ basic reasoning skills.

This is a 6+ months contract with potential extensions or conversion to a full-time position.

Responsibilities:

• Review and resolve invoice discrepancies, ensuring accuracy and compliance with company policies.

• Address and correct vendor invoice submissions that do not match Purchase Orders.

• Manage freight handling invoice discrepancies with relevant stakeholders.

• Process vendor banking changes in the Purchaser's ERP system to update payment information.

• Collaborate with vendors and internal teams to resolve issues and ensure timely payment of invoices.

• Maintain accurate records of all invoice and vendor interactions.

• Support the Supply Chain department with administrative tasks related to invoice and vendor information management records.

• Generate reports on invoice discrepancies and vendor issues for management review.

Requirements:

• Proven experience in an administrative role, preferably within a supply chain, procurement, or finance department.

• Strong preference for candidates with Accounts Payable, Vendor Maintenance and Procurement experience.

• High school diploma or equivalent; an associate or bachelor's degree in business, finance, or related field is preferred.

• Excellent communication skills, both written and verbal.

• Ability to work effectively with vendors and internal stakeholders.



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