Business Operations Coordinator

5 days ago


Tucson, Arizona, United States International Rescue Committee Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at the International Rescue Committee. This is a fantastic opportunity for someone who enjoys working in an office environment, managing administrative tasks, and providing exceptional support to our staff.

Key Responsibilities
  • Provide exceptional receptionist services, including greeting visitors, answering phone calls, and directing them to the appropriate staff member or department.
  • Manage office supplies, maintain inventory, and review prices to ensure we are getting the best value.
  • Maintain office equipment, including copiers, fax machines, printers, scanners, and projectors, ensuring they are in good working order.
  • Assist with safety and security measures as required, including liaising with the building superintendent and monitoring ongoing maintenance.
  • Serve as the first point of contact for IT issues, maintaining familiarity with servers, network routers, and other system equipment.
  • Ensure new staff and interns have access to office keys and provide training on office procedures.
  • Coordinate calendaring and use of shared spaces, including conference rooms and classrooms.
  • Receive and distribute mail, process outgoing mail, and deposit it in the mailbox daily.
  • Maintain physical and digital personnel files, documents, and information.
Requirements
  • High school diploma required; some university education preferred.
  • Fluent in English with strong verbal and written communication skills.
  • Proficiency in language(s) spoken by IRC's clients is desired.
  • Demonstrated proficiency with Microsoft Office programs, including Excel, Word, and Outlook.
  • Must be well-organized, reliable, professional, detail-oriented, and flexible.
  • Valid driver's license, active insurance policy, and access to reliable transportation required.
Benefits

We offer a comprehensive benefits package, including paid holidays, time off, medical, dental, and vision insurance, 403b retirement savings plan, employee assistance program, and more. Our salary range is $17.10 - 18.00 per hour, commensurate with experience. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional support, please submit your application today



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