Office Management Specialist

7 days ago

Portland, Maine, United States KMA Human Resources Consulting Full time

Job Title: Office Manager

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About the Company:

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Standard Care, LLC. provides home and community-based services to individuals with intellectual disabilities, Autism, and other spectrum disorders throughout the state of Maine.

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Salary: The estimated salary range for this position is $51,000 - $59,000 per year.

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Job Description:

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  • Oversee the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.">
  • Directs office activities and functions to maintain efficiency and compliance with company policies.">
  • Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.">
  • Address employees' queries regarding office management issues.">
  • Oversees telephone services, email correspondence, and mail distribution.">
  • Maintain inventory of office supplies; order new supplies as needed.">
  • Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.">
  • Oversees and manages the smooth running of the office (equipment, supplies, cleaning, security, etc.) ">
  • Manages all logistical operations within the office and ensures consistency.">
  • Perform general clerical duties including data entry, filing, organizing office records and files, and operating office equipment.">
  • Assist with the coordination of in-house or off-site activities, e.g., all staff meetings, company events, and celebrations.">
  • Oversee visitors to the office and ensure a friendly, personal experience.">
  • Ensure that all items are invoiced and paid on time.">
  • Coordinate internal and external resources and cultivate relationships with vendors.">
  • Manage contract and price negotiations with office vendors, service providers and office lease.">
  • Perform additional duties and assignments that help ensure a smooth and efficient business process.">
  • Other duties and projects as assigned.">
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Required Skills and Qualifications:

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  • High School Diploma or equivalent required. Associates degree in office administration or related field preferred.">
  • 3+ years administrative and clerical experience required. ">
  • Extensive knowledge of office management procedures.">
  • Must be highly motivated and prepared to work at a significant level of independence.">
  • Excellent verbal and written communication skills, interpersonal and customer service skills, organizational skills, and attention to detail.">
  • Excellent computer skills to include knowledge of a variety of computer software programs including Windows Office Suite (Word, Excel, Outlook, etc.)">
  • Valid driver's license required.">
  • Ability to commute to the Portland, ME office Monday to Friday. ">
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Benefits:

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  • Paid holidays: 6 days per year.">
  • PTO: 20 days per year.">
  • 401(k) plan available.">
  • Medical, dental, and vision insurance available.">
  • Estimated salary range: $51,000 - $59,000 per year.">
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Company Information:

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KMA Human Resources Consulting has been engaged to manage this search.

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NO PHONE CALLS OR RECRUITERS PLEASE.

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Standard Care is an Equal Opportunity Employer.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

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