Award Maintenance Associate

4 weeks ago


Étreux, Hauts-de-France, United States Boston University Full time
Award Maintenance Associate

Under the guidance of the Manager of Award Setup, the Award Maintenance Associate is responsible for creating and modifying sponsored research accounts. This involves reviewing award notices, account information, and file documentation to ensure all necessary internal approvals have been obtained. The Award Maintenance Associate also reviews and adjusts budgets for set-up, records data into the Kuali Research system, and participates in award set-up Quality Assurance checking. Additionally, they issue account notifications to Principal Investigators (PIs) and Department Administrators (DAs).

The Award Maintenance Associate works closely with Research Administrators (RAs) in Sponsored Programs Pre-Award and Post-Award groups to resolve issues and answer questions that arise during the account set-up process. They also provide backup for award intake and other Kuali Research and SAP operational functions.

In addition to the above activities, the Award Maintenance Associate is responsible for performing all account maintenance activities, including conducting project close-out budgetary actions and providing financial status updates to central BU offices. They manage the system close-out process of all sponsored accounts, processing budget actions, status changes, and adding close-out documentation to the award management systems.

The Award Maintenance Associate conducts research and analysis for project-related payroll run failures to rectify issues that are prohibiting the payroll run to process. They also manage the Post Award off-cycle payroll log as part of the Post Award/central payroll off-cycle process.

The Award Maintenance Associate collaborates with SP sub-award staff to set up and maintain sub-recipient Fund Reservations (FRN) to assist Principal Investigators (PIs) in reviewing the commitment and expenditures against each outgoing sub-recipient agreement.

Required Skills:

  • B.A./B.S.
  • Strong computer and analytical skills
  • Knowledge of grants
  • Three years of related experience

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status.



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