Administrative Support Specialist

4 weeks ago

Chantilly, Virginia, United States LinQuest Full time
Job Summary

The Administrative Assistant position at LinQuest Corporation provides mission support in one or more functions or business areas within the NRO Directorates/Offices. This role performs a variety of administrative duties, including transactional activities, and requires general knowledge of basic administrative processes to moderately complex tasks.

Key Responsibilities
  • Support the day-to-day business process and operations of the office.
  • Recommend innovative processes to improve the efficiency and effectiveness of the office.
  • Compose written communication in response to complex customer queries.
  • Prepare routine status reports and track office-related metrics.
  • Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites.
  • Attend meetings, events, and forums.
  • Assist in maintaining inventories, records, and receipts.
  • Coordinate office renovations and relocation activities.
  • Support action items and assist in the coordination of responses, to include:
  • Assigning actions to appropriate personnel.
  • Following up on open/pending actions.
  • Coordinating responses in a clear, organized manner for senior management review.
  • Providing status reports.
  • Participating at NRO-wide TIER meetings.
  • Maintaining a 'Schedule of appointments for assigned personnel.
  • Supporting daily office management functions, such as:
  • Placing, answering, transferring, and screening phone calls to appropriate personnel.
  • Following up on all messages to ensure adequate resolution of issues or concerns.
  • Assisting with ordering supplies/equipment and arranging for office equipment repairs.
  • Supporting the management of mail within the assigned office by performing duties such as:
  • Retrieving, sorting, and distributing incoming mail, newspapers, faxes, and other publications/documents.
  • Arranging for the delivery of outgoing mail/packages with the mailroom.
  • Supporting USG travel requests and reporting.
  • Notifying appropriate leadership and other parties of personnel absences.
  • Creating and assisting in the preparation and development of reports, briefings, and presentations for various audiences.
  • Assisting with event planning, attending, and facilitating meetings, workshops, conferences, and working group sessions, tracking milestones, and providing summary of meetings and meeting minutes when requested.
Requirements
  • 3-5 years of experience working within an IC/DoD supporting daily business operations as an administrative assistant.
  • High School Diploma or GED Equivalent.
  • Active TS/SCI clearance + CI Poly is required.
Preferred Skills and Experience
  • Oral and written communication skills sufficient to compose and deliver clear and concise responses.
  • Knowledge of proper English usage, spelling, grammar, punctuation, and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly.
  • Experience in the use of Microsoft Office and standard computer applications.

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