Construction Administrative Coordinator

4 weeks ago


Phoenix, Arizona, United States C&S Sweeping Full time
Job Title: Administrative Assistant - Construction Operations

At C&S Sweeping Services, Inc., we are seeking a highly organized and detail-oriented Administrative Assistant to join our Construction Operations team. As an Administrative Assistant, you will provide critical support to our Operations Manager and other team members, ensuring the smooth operation of our construction projects.

Key Responsibilities:
  • Assist the Operations Manager in coordinating project setup, including making calls, completing forms, and creating maps.
  • Manage and maintain shared electronic filing systems and computer drives with accuracy.
  • Work with bidding websites, drop files, and utilize company information to meet estimating, operations, insurance, and customer requirements.
  • Write letters and emails responding to client inquiries, staff, and providers.
  • Evaluate files for compliance and complete forms and spreadsheets for submission.
  • Perform data entry tasks within different software and create presentations using PowerPoint.
  • Notice discrepancies and make corrections on estimating and operational forms.
  • Apply for government licenses, type quotes, and review contracts.
  • Create maps in Google Earth and Google Maps.
Requirements:
  • 2+ years of professional experience, preferably in the construction industry.
  • Intermediate computer skills in Word, Excel, and PowerPoint.
  • Ability to navigate bidding websites and proficient in business communication and professional writing.
  • Handles sensitive company information with professionalism and multitasks effectively.
  • Well-organized, problem-solver, and research-oriented with attention to detail.
  • Ability to work as a team and independently, handling pressure and meeting deadlines.
What We Offer:
  • Health, dental, vision, and life insurance.
  • 401-K company match.

We are an Equal Opportunity / Reasonable Accommodation employer and welcome applications from diverse candidates. Pursuant to the Americans with Disabilities Act, we will make reasonable accommodations during the recruitment and selection process. Persons with a disability may request a reasonable accommodation by contacting Human Resources.



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