Human Resources Assistant

1 month ago


Reston, Virginia, United States Ultimate Staffing Full time

Job Summary

The HR Administrative Assistant provides essential support to the Human Resources department, assisting with various administrative tasks related to employee management, recruitment, and compliance. This role requires strong organizational skills, attention to detail, and a solid understanding of HR practices.

Key Responsibilities

  • Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and coordinating communication with candidates.
  • Facilitate the onboarding process for new hires, including preparing orientation materials, conducting welcome sessions, and ensuring all required paperwork is completed.
  • Maintain accurate and up-to-date employee files, ensuring confidentiality and compliance with legal requirements.
  • Prepare and process HR documents, such as offer letters, employment contracts, and performance evaluation forms.
  • Assist in organizing training sessions and workshops, including scheduling, logistics, and tracking attendance.
  • Support the implementation and communication of HR policies and procedures, ensuring staff awareness and compliance.
  • Provide administrative support to the HR team, including answering phones, responding to inquiries, and managing calendars.
  • Maintain HR databases and generate reports on employee metrics, attendance, and other relevant data.

Qualifications

  • High school diploma or equivalent; associate's or bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
  • Previous experience in an administrative role, preferably in HR, is highly desirable.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HR software or databases.
  • Understanding of HR principles, practices, and employment laws is a plus.
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to handle sensitive information with confidentiality.
  • Positive attitude and strong customer service orientation.

Equal Employment Opportunity

Ultimate Staffing is an equal opportunity employer and welcomes applications from all qualified candidates. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.



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