Financial Project Coordinator
3 weeks ago
Job Title: Financial Project Coordinator
We are seeking a highly skilled Financial Project Coordinator to join our team at Ramboll US Corporation. As a key member of our Accounting team, you will play a critical role in supporting project managers and project controllers with accurate financial information.
Key Responsibilities:
- Set up complex projects in Customer Relationship Management (CRM) and Maconomy in accordance with contract, customer, and local Primary Business Unit (PBU) requirements
- Create/update project specific prices or billing rates
- Communicate with Project Controllers (PCs) and Project Managers (PMs) about percentage of completion (POC) and project budget based on input from PM or Project Owner and perform detailed project reviews
- Handling of services in relation to vendor, project purchasing and commerce module
- Transfer or reallocations of hours between projects based on input from PM
- Invoicing, which includes understanding contractual obligations in relation to invoice layout or terms and conditions, knowledge of local legal requirements for invoice presentation and information, preparing draft invoices including back up documentation for the client
- Follow up on projects with no invoices in the month and obtain reasons from project managers for not invoicing
- Processing of invoices in line with contract and send invoices to the customer
- Perform project maintenance to ensure appropriate revenue recognition (e.g., budget maintenance, zero-invoices, unbilled allocations)
- Receive, archive and follow-up on contracts
- Update Maconomy project master data (e.g., completion date, task lists)
- Monitor projects and provide comments on reporting tool (e.g., reasons for not invoicing, large adjustments or write downs, deviations on WIP)
- Provide PM and PC with necessary reports to support invoicing in accordance with the contract requirements
Requirements:
- 2 to 3 years of experience in contract accounting for professional services billing
- 2-year accounting or finance degree, Bachelor's degree in Finance or Accounting preferred; equivalent experience considered in lieu of degree
- Experience with Deltek or similar Enterprise Resource Planning (ERP) system a plus
About Ramboll US Corporation:
Ramboll US Corporation is a global company with 2,000 experts working across 72 offices in the Americas. We are committed to delivering innovative solutions within Environment & Health, Water, Energy, and Planning & Urban Design. Our company culture is open, collaborative, and empowering, and we invite you to contribute to a sustainable future.
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