High-Level Administrative Support Specialist

1 week ago

Washington, United States Harkcon LLC Full time
Overview

Harkcon, Inc. is a dynamic, service-disabled veteran-owned small business committed to providing comprehensive organizational and workforce performance analysis, training development & delivery, and comprehensive performance support with a variety of customized, innovative solutions in the public and private sectors.

Estimated Salary

$65,000 - $90,000 per year, depending on experience and location.

Job Description

We are seeking an experienced administrative support worker to join our team supporting a key customer within the Department of Energy (DOE) / National Nuclear Security Administration (NNSA). In this role, you will provide administrative and managerial support to government personnel, ensuring seamless day-to-day operations and facilitating effective communication between teams.

Key Responsibilities:
  • Prepare various briefing materials and books, and develop reports and analytical tools to include side-by-side comparisons and summary documents.
  • Schedule meetings, briefings, and conferences for the program office to ensure that necessary planning and pre-briefs take place for significant office events.
  • Maintain the calendar for senior management program officials, keeping them and staff members informed of relevant organizational issues and receiving and directing phone calls.
  • Coordinate and process foreign/domestic travel.
  • Prepare outgoing correspondence.
  • Process, track, handled controlled and unclassified correspondence/documents.
  • Provide Records Management and Archival Support.
  • Receive and pick up mail from various locations.
  • Sort and distribute mail.
  • Maintain and submit monthly reports pertaining to office equipment.
  • Perform escort and parking coordination for visitors.
  • Enter data in databases.
  • Participate in annual inventory of property.
  • General administrative functions.
Requirements

To be successful in this role, you will need:

  • Bachelor's Degree and 5 years of related experience, or HS Diploma and 9 years of experience.
  • Prior or current DOE administrative experience is a plus.
Location

This role will initially require working on site 5 days per week at DOE / Forrestal Building, with hybrid work set up (on site and telework combination) once up to speed.

Clearance

An active L Clearance (Secret accepted) is required for this position.

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