Senior Accounts Payable Specialist
4 weeks ago
Join a Team That Makes a Difference
The Accounts Payable Specialist is the primary point of contact for Accounts Payable and Purchase Orders. This role involves coordinating daily activities, improving departmental service levels, and enhancing AP finance-related metrics. The successful candidate will mentor and guide staff and peers, utilizing initiative and judgment to recommend projects, set priorities, and present solutions to supervisors when faced with unfamiliar situations.
QPS' Story:
QPS has been assisting pharmaceutical, biotechnology, and medical device companies with their drug development efforts by providing a range of services, including Neuropharmacology, DMPK, Toxicology, Bioanalysis, Translational Medicine, Early Phase Clinical, and Phase II-IV Clinical Research. To meet the needs of our clients, we strive to employ talented, caring, and committed individuals who work collaboratively towards achieving our mission of improving human health and quality of life.
Team members enjoy challenging and rewarding work, and are encouraged to achieve their best. Our culture values diversity, innovation, accountability, teamwork, and a friendly atmosphere where performance is recognized and rewarded. We provide unique company benefits, training, and advancement opportunities.
Key Responsibilities:
- Leads the AP month-end close process by preparing monthly liability accruals and miscellaneous schedules.
- Creates and maintains vendor master records with correct approvals.
- Creates and issues purchase orders in the accounting system while fully complying with applicable purchasing policies.
- Enters vendor transactions (invoices and credit memos) into the accounting system and files supporting documentation.
- Matches invoices and purchase orders to receiving documents.
- Reviews invoices and expense reports for accuracy and approval prior to payment.
- Manages the AP inbox and files transactions as appropriate.
- Responds to vendor inquiries concerning payment status of invoices and reconciles vendor statements for discrepancies.
- Participates in vendor meetings as necessary.
- Processes pass-through costs in communication with the A/R department.
- Purchases kitchen and office supplies using sound cost containment strategies.
- Tracks delivered packages and secures backup documents.
- Orders Federal Express supplies and creates online waybills for outgoing shipments.
- Processes all outgoing mail, including adding correct postage.
- Backs up the reception desk as needed.
- Prepares other monthly reports and reviews cost trends and vendor pricing analysis upon request.
Work Location:
This role may be partially home-office based, with a hybrid schedule negotiated between the employee and department head.
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