Litigation Assistant

1 week ago

Los Angeles California, United States Novate Legal Search Full time
Job Summary

We are seeking a highly skilled and experienced Litigation Assistant to join our team at Novate Legal Search. The successful candidate will provide administrative and secretarial support to our litigation team, requiring in-depth knowledge of legal practice processes.

Key Responsibilities
  • Manage physical and electronic files, including processing, updating, locating, and reviewing documents from various software platforms.
  • Draft shells for pleadings, discovery, motions, declarations, and proposed orders.
  • Prepare and file pleadings correspondence, including e-file of state and federal documents.
  • Maintain calendar for deadlines, hearings, meetings, reminders, and discovery motions.
  • Create deposition binders, mediation binders, hearing binders, and trial binders.
  • Organize case files, including correspondence, pleadings, and discovery motions, ensuring quality control.
  • Coordinate multiple office functions, including calendaring, scheduling court reporters, depositions, mediations, and arbitrations.
  • Draft, edit, format, and finalize correspondence, memos, and emails; distribute documents as requested.
  • Proofread and redline documents, correspondence, and memoranda to ensure accuracy, including grammar, spelling, punctuation, and syntax.
  • Prepare reports, tables, and Excel documents as needed for assignments.
  • Prioritize, coordinate, and manage legal work assignments using available firm support, such as file clerks, copy services, new business intake, and finance.
  • Provide support to assigned attorneys throughout the day, proactively suggesting efficiencies or process improvements.
  • Input and edit attorney time entries using the firm's software and confirm appropriate client and matter association.
  • Collaborate with the Billing Department to coordinate client bills, including preparing, reviewing, and editing proformas and compiling appropriate documentation for inclusion with the final invoice to clients.
Requirements
  • 4+ years of relevant experience as a legal secretary and 3+ years in litigation preferred.
  • Bachelor's degree preferred.
  • Proficient in Microsoft Office Word, Outlook, and Excel records management software and general office equipment.
  • Knowledge of iManage, ProLaw, or related software is desired.
  • Proficient knowledge of various related filing requirements with state and federal entities.
  • Excellent communication skills, verbal and written, are required.
  • Strong organizational skills and attention to detail, with the ability to organize, prioritize, and complete simultaneous assignments with minimal supervision.
  • Ability to establish effective working relationships throughout the Firm.
  • Ability to type with speed and accuracy.
  • Ability to maintain confidentiality.
  • Must be able to pass a background check.
Working Conditions

This job is primarily in an indoor office environment with varying noise levels. There may be different degrees of temperature. The employee may be interrupted from time to time.

What We Offer
  • 401(k) plan
  • Health, Dental, and Vision
  • Aflac
  • Employer paid life and accidental death & dismemberment benefit up to $25,000.
  • Vacation Pay
  • Vacation, Sick Time, and 2 Floating Holidays
  • Full-Time at 37.5 hours per week (7.5 hours/day)
  • Company Events Administrative Week, Halloween, Vacation Party, Monthly Birthday and Anniversaries Celebrations and much more.

  • Litigation Assistant

    3 days ago

    Los Angeles, California, United States ADAMS & MARTIN GROUP Full time

    Job OpportunityWe are seeking a highly skilled Litigation Assistant to join our team at ADAMS & MARTIN GROUP. This role is ideal for a motivated individual with 3+ years of experience in a fast-paced litigation environment.Key Responsibilities:Assist with complex calendaring and e-filing (state/federal)Compile various legal documentationProvide support to...

  • Litigation Assistant

    1 week ago

    Los Angeles, California, United States ADAMS & MARTIN GROUP Full time

    Job Title: Litigation AssistantJob Summary:We are seeking a highly skilled Litigation Assistant to join our team at ADAMS & MARTIN GROUP. As a Litigation Assistant, you will play a critical role in supporting our lawyers in the preparation and presentation of cases.Key Responsibilities:Assist lawyers in the preparation of court documents, including...

  • Litigation Assistant

    2 days ago

    Los Angeles, California, United States Nixon Peabody Full time

    Job SummaryNixon Peabody is seeking a highly skilled and detail-oriented Litigation Assistant to provide administrative support to our litigation team. As a key member of our support team, you will be responsible for managing calendars, preparing documents, and coordinating travel arrangements.Key ResponsibilitiesProvide high-level administrative support to...

  • Legal Practice Assistant

    1 week ago

    Los Angeles, California, United States Fawkes IDM Full time

    Fawkes IDM is seeking a skilled Legal Practice Assistant to provide support to attorneys and paralegals. The ideal candidate will have strong State and Federal Court litigation skills and experience with municipal law. Responsibilities include preparing legal documents for filing with various courts, preparing and processing new client matter reports, and...

  • Litigation Attorney

    1 week ago

    Los Angeles, California, United States Novate Legal Search Full time

    Job Title: Litigation AssociateAbout Us: Novate Legal Search is a leading legal recruitment agency dedicated to connecting top talent with the best law firms and companies.Job Description:Job Summary:We are seeking a highly skilled Litigation Associate to join our team in Los Angeles. As a Litigation Associate, you will be responsible for assisting in the...

  • Litigation Legal Assistant

    1 week ago

    Los Angeles, California, United States Matura Farrington Full time

    Matura Farrington is seeking a skilled Litigation Legal Assistant to support their Los Angeles office. The ideal candidate will have substantial civil litigation defense experience, be familiar with e-filing in state/federal courts, calendaring, TOC/TOA, and various legal administrative duties.Responsibilities:Editing and finalizing litigation...

  • Litigation Attorney

    1 week ago

    Los Angeles, California, United States Novate Legal Search Full time

    Job Title: Litigation AssociateJob Type: Full-timeCompany: Novate Legal SearchAbout Us:Novate Legal Search is a boutique law firm specializing in construction, labor, and employment law. We are seeking an experienced Litigation Associate to join our growing team.Job Description:We are looking for a highly skilled and motivated Litigation Associate to assist...

  • Litigation Legal Assistant

    2 weeks ago

    Los Angeles, California, United States Matura Farrington Full time

    Matura Farrington is seeking a highly skilled Litigation Legal Assistant to join their team. As a key member of the litigation department, you will play a critical role in supporting the attorneys in their daily operations.Responsibilities:• Review and finalize litigation documents, ensuring accuracy and attention to detail• Manage and maintain complex...

  • Litigation Associate

    1 week ago

    Los Angeles, California, United States Novate Legal Search Full time

    Job Title: Litigation AssociateJob Summary:Novate Legal Search is seeking an experienced attorney to join its litigation practice. The ideal candidate will have a strong background in commercial litigation and a proven track record of success in the courtroom.Key Responsibilities:Assist in the preparation and trial of complex commercial litigation...

  • Litigation Attorney

    1 week ago

    Los Angeles, California, United States Novate Legal Search Full time

    Job Title: Litigation AssociateJob Summary:We are seeking a highly skilled Litigation Associate to join our team at Novate Legal Search. As a Litigation Associate, you will be responsible for assisting in the defense of commercial disputes, personal injury lawsuits, and premises liability actions in State Court.Key Responsibilities:Assist in the preparation...

  • Litigation Practice Assistant

    1 month ago

    Los Angeles, United States HERS Advisors Full time

    Job DescriptionJob DescriptionHERS Advisors has partnered with a successful, national law firm who has an immediate need for a Litigation Legal Assistant to work in theirDowntown, Los Angeles office (hybrid).Responsibilities for Litigation Legal Assistant:Preparation of documentsEfficient workflow which includes the duplication, printing, mailing and merging...

  • Litigation Legal Assistant

    3 days ago

    Los Angeles, California, United States Matura Farrington Full time

    Matura Farrington is seeking a skilled Litigation Legal Assistant to support their Los Angeles office. The ideal candidate will have substantial experience in civil litigation defense, e-filing in state and federal courts, calendaring, and various legal administrative duties.Responsibilities:Review and finalize litigation documentsManage court dates and...

  • Civil Litigation Assistant

    3 weeks ago

    Los Angeles, California, United States Gpac Full time

    **About the Role**Gpac, a leading search firm, is seeking a skilled Litigation Paralegal to join our team. As a key member of our team, you will assist in the preparation and management of complex legal documents, conduct research, and provide support for deposition prep, trial preparation, and other litigation-related tasks.Responsibilities:Assist in...

  • Litigation Associate

    1 week ago

    Los Angeles, California, United States Novate Legal Search Full time

    Job Title: Litigation AssociateJob Type: Full-timeCompany: Novate Legal SearchLocation: Los Angeles, CAJob Description:We are seeking a highly skilled Litigation Associate to join our team at Novate Legal Search. As a Litigation Associate, you will be responsible for:Assisting in the preparation and trial of complex litigation casesConducting research and...

  • Litigation Legal Assistant

    5 hours ago

    Los Angeles, California, United States AGG Legal Staffing Full time

    Job Summary: We are seeking a highly skilled Litigation Legal Assistant to join our team at AGG Legal Staffing.About the Role: As a Litigation Legal Assistant, you will be responsible for managing e-filing processes with State and Federal Courts. Your expertise in Essential Forms and One Legal will be invaluable in this role.Key Responsibilities:Manage...

  • Litigation Administrative Assistant

    2 days ago

    Los Angeles, California, United States Find Great People | FGP Full time

    Job Title: Litigation Administrative AssistantWe are seeking a highly skilled and detail-oriented Litigation Administrative Assistant to provide exceptional support to our team of attorneys. The ideal candidate will have a strong understanding of California court rules and a proven track record of delivering high-quality results in a fast-paced...

  • Litigation Administrative Assistant

    2 weeks ago

    Los Angeles, United States Find Great People | FGP Full time

    We are seeking a proactive and detail-oriented Litigation Administrative Assistant to provide high-level administrative support to our busy team of 4-5 Attorneys. The ideal candidate will have at least 3 years of recent experience in litigation within a law firm, a strong understanding of California court rules, and a "can do" attitude. You’ll be...

  • Litigation Administrative Assistant

    2 weeks ago

    Los Angeles, United States Find Great People | FGP Full time

    We are seeking a proactive and detail-oriented Litigation Administrative Assistant to provide high-level administrative support to our busy team of 4-5 Attorneys. The ideal candidate will have at least 3 years of recent experience in litigation within a law firm, a strong understanding of California court rules, and a "can do" attitude. You’ll be...

  • Litigation Legal Assistant

    19 hours ago

    Los Angeles, California, United States LHH Full time

    LHH is seeking an experienced litigation legal secretary to support attorneys in managing their day-to-day tasks.Key Responsibilities:• Prepare and proofread legal pleadings for filings in state and federal courts, ensuring accuracy and meeting deadlines.• Draft and edit letters, memos, labels, envelopes, work reports, bills, and other documents as...

  • Litigation Attorney

    2 weeks ago

    Los Angeles, California, United States Novate Legal Search Full time

    About the Role:We are seeking an experienced attorney with a strong background in general civil litigation to join our team at Novate Legal Search. As a Litigation Associate, you will have the opportunity to work on a variety of cases, including employment law, business disputes, real estate, products liability, environmental, family law, and trusts and...