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Development Services Coordinator
4 weeks ago
The Special Projects Coordinator is a key member of the Development Services team at Driscoll Children's Hospital. This role is responsible for coordinating support for Development Services and the Director, ensuring smooth operations in Development. The ideal candidate will have excellent administrative skills, knowledge of Raiser's Edge, and the ability to maintain confidentiality.
Key Responsibilities- Provide administrative support to the Development Services team, including data entry, report preparation, and correspondence.
- Assist with gift processing, including recording and acknowledgment letters.
- Support the accounts payable function, including verifying vendor invoices and processing payments.
- Coordinate special events and assist with logistics as needed.
- Answer and screen incoming telephone calls, responding to inquiries and requests from donors and services provided by the Development department.
- Open, sort, and distribute incoming mail, utilizing the tube system to send or forward written materials to other parts of the hospital.
- Support the Executive Assistant with PTO and approving timesheets in Kronos.
- Prepare and track contracts for the development department.
- Responsible for preparation of requisitions for office/training supplies and equipment.
- Maintain files for all Special Purchase Requisitions and corresponding Purchase Orders and other related documentation.
- Responsible for making travel arrangements for the Director and others, including all necessary paperwork, reservations, check requests, and travel reimbursements.
- Responsible for timely, effective notification/communication of employee training events/programs.
- Maintain utmost level of confidentiality at all times.
- Adhere to hospital policies and procedures.
- Demonstrate business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
- Maintain composure, effectiveness, and flexibility under pressure.
- Maintain utmost level of integrity at all times.
- Bachelor's or Associate's degree (A. A.) or equivalent from two-year college or technical school; or 1-2 years of administrative experience and/or training; or equivalent combination of education and experience.
- Knowledgeable in Raiser's Edge and Workday, preferred.
- Knowledge of basic accounting and budgeting matters, preferred.
This is an exciting opportunity to join the Development Services team at Driscoll Children's Hospital and contribute to the mission of providing exceptional care to children and families. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this role.
