Ski & Ride Operations Administrative Coordinator

5 days ago

South Lake Tahoe, California, United States Vail Resorts Full time
Ski & Ride School Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Ski & Ride School management team and employees. The ideal candidate will have excellent communication skills, be able to maintain confidentiality, and possess strong organizational and time management skills.

Job Overview:

  • The Administrative Assistant for the Ski & Ride School will provide administrative support in various aspects of the school's operations.

Responsibilities:

  • Communicates with staff, guests, and vendors via email and in-person.
  • Issues, tracks, and receives purchase orders and invoices.
  • Assists management with expense reporting.
  • Maintains department checkbooks.
  • Assists with contract preparation.
  • Issues and tracks Mountain Money (resort comps) under strict guidelines.
  • Assists with scheduling, payroll, and HR functions as needed.
  • Maintains electronic filing system (data entry, record maintenance, scanning documents, etc.).
  • Maintains a clean and safe office environment.
  • Ensures that Ski & Ride School departments maintain compliance in multiple areas.

Requirements:

  • High school diploma or equivalent.
  • Ability to speak, read, and communicate clearly in English.
  • Excellent communication skills via telephone, email, and in-person.
  • Understanding of corporate and resort-specific policies and procedures, as well as departmental best practices.
  • Proficiency in all aspects of Microsoft Office and ability to become proficient in multiple software systems.
  • Minimum of 2 years of experience in office administration.

Preferred Qualifications:

  • College degree preferred.
  • Ability to communicate in Spanish.
  • Snow sports background and passion for the industry.
  • Knowledge of Ski & Snowboard School operations.

Compensation and Benefits:

This is a full-time position with an estimated salary range of $20.00 - $24.49 per hour. We offer a comprehensive benefits package, including employee assistance programs, excellent training and professional development opportunities, and referral programs. If you are a motivated and detail-oriented individual who is passionate about providing exceptional customer service, please submit your application.

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