Administrative Support Specialist
1 week ago
We are seeking a highly motivated and organized Administrative Support Specialist to join our team at Spectrum Solutions. As an Office Coordinator, you will play a vital role in ensuring the smooth operation of our office environment.
Key Responsibilities:
- Compliance and Risk Management: Maintain up-to-date Occupational Health & Safety documents, including policies and procedures, and communicate changes to all stakeholders.
- Training and Development: Plan and conduct relevant OHS training sessions to ensure employees are equipped with the necessary knowledge and skills.
- Supervisor Support: Monitor and ensure that supervisors fulfill their OHS duties, including tracking the success rate of training programs.
- Meetings and Inspections: Schedule and organize ASA meetings, including on-site inspections, to ensure compliance with company policies.
- Policy Management: Keep GA policies and procedures up-to-date, including Security, ISO, and Emergency protocols, and monitor their effectiveness.
- Process Optimization: Identify opportunities to improve shipping processes and act as a deputy for the shipping clerk as needed.
- Food and Beverage Services: Serve as the primary point of contact for all Food & Beverage topics, including lunch subsidies.
- Event Planning: Organize company events to foster a positive and inclusive work environment.
Requirements:
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Minimum 2 years of experience in an administrative support role.
- Excellent communication and organizational skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office and other productivity software.
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