Payroll Operations Specialist

6 days ago


Brewster, New York, United States Peckham Industries Full time
Job Summary:
This role in the Payroll Department supports HR, Legal, and the Executive Team by managing the Vista system, maintaining union records, and improving system processes. The successful candidate will be responsible for ensuring the proper utilization of the Vista system, maintaining all fields and templates, and enhancing system integrations to improve automation and reduce manual processes.

About the Role:
The Payroll Specialist will play a crucial role in managing the company's payroll operations, ensuring accuracy, and compliance with applicable laws and regulations. This includes maintaining and updating a comprehensive database of union records, including CBA renewals, pay rates, and adjustments, while also managing the CBA schedule, pay rate structure, and HR/pay rules grid.

Main Responsibilities:
1. Ensure the efficient utilization of the Vista system, maintaining all fields and templates, and enhancing system integrations to improve automation and reduce manual processes.
2. Maintain and update a comprehensive database of union records, including CBA renewals, pay rates, and adjustments, while also managing the CBA schedule, pay rate structure, and HR/pay rules grid.
3. Communicate CBA information across the company, manage the template audit report, and report any conflicts or system changes.
4. Complete monthly union filings in collaboration with team members, with the goal of eventually taking full responsibility for union filings and payments under supervision.
5. Oversee Prevailing Wage activities, providing support to team members across various locations.
6. Manage the Supplemental Wages process and lead monthly meetings to ensure accuracy and compliance.
7. Collaborate with management on drafting memorandums and new contracts as needed.
8. Assist Human Resources in communicating policy issues effectively across the organization.
9. Lead union audits, ensuring thorough preparation and execution.
10. Manage the shared drive for Payroll, HR, Legal, and the Executive Team, ensuring organized and accessible records.

Requirements:
* Minimum of 3-5 years of experience in multi-state and unionized Payroll environments is required.
* A Bachelor's Degree in Accounting, or a related field, is required.
* Knowledge of Payroll best practices, applicable Federal and State wage, hour, and tax laws, or Fundamental Payroll Certification, is preferred.
* Prevailing Wage experience is highly desirable.
* Microsoft Office proficiency, including Word, Excel, and Outlook, is required.
* Experience with Vista/Viewpoint/Trimble Products is highly advantageous.
* Proficient written and verbal English communication skills are essential.
* Excellent organization and customer relation skills are required.
* Sharp analytical skills with the ability to identify why are necessary.
* Adherence to internal controls and maintain confidentiality and security of data is expected.
* Highly ethical, analytical, team-oriented, flexible, inquisitive, and logical individuals are encouraged to apply.

Benefits:
The successful candidate will enjoy a competitive salary and benefits package, including access to professional development opportunities and a collaborative work environment.

Work Environment:
This role operates in a professional office environment, and the successful candidate will be required to sit at a desk, frequent walking, bending, or standing as necessary.

Salary:
$75,000 - $85,000 per year.

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