Administrative Coordinator

5 days ago


Baltimore, Maryland, United States Kinder Morgan Full time
Job Summary

We are seeking a highly skilled Administrative Assistant to provide comprehensive support to our team. The successful candidate will be responsible for a wide range of administrative tasks, including preparing correspondence, maintaining files, and coordinating meetings.

Key Responsibilities
  • Prepare and coordinate monthly reports, including data entry and analysis
  • Coordinate truck traffic with operations and customers, ensuring timely and efficient delivery
  • Maintain and order office supplies and equipment, ensuring a well-stocked and organized workspace
  • Provide reception duties, including answering phone calls and responding to emails
  • Coordinate meetings and events, including scheduling and logistics
  • Support Accounts Payable for multiple terminals, including vendor setup and P.O. creation
  • Prepare customer monthly inventory and VAR reports, ensuring accurate and timely data
  • Interact with customers and provide support as necessary, ensuring excellent customer service
  • Set up customer and carrier accounts in TMS, ensuring seamless integration
  • Responsible for ordering office and terminal supplies as needed, ensuring a well-stocked and organized workspace
  • Support railyard setting up truck PIN #'s, entering and reconciling Galahad orders
  • Provide backup for other functions as necessary and for vacation coverage, ensuring continuity and efficiency
  • Maintain training files, ensuring up-to-date and accurate documentation
  • Provide administrative support to manager as required, ensuring seamless communication and collaboration
Requirements
  • Highly skilled in usage of MicroSoft Office, with excellent proficiency in Word, Excel, and PowerPoint
  • Must be highly organized, energetic, and able to work independently, with excellent time management and prioritization skills
  • Must be able to deal effectively with customers, vendors, and employees at all levels of their organization, with excellent communication and interpersonal skills
  • Must be able to accept supervision and direction, and work cooperatively with people, with excellent teamwork and collaboration skills
  • Good oral and written communication skills, with excellent grammar, spelling, and punctuation
  • Must be able to handle stress, with excellent coping mechanisms and resilience
Benefits

Kinder Morgan, Inc. offers employees a comprehensive benefits package, including health care benefits, Flexible and Health Spending Accounts, Life and Accidental Death and Disability insurance, Supplemental Life and Accidental Death and Disability insurance for employee and dependents, retirement benefits, paid time off, paid parental bonding leave, paid holidays, and a flexible work schedule.

Compensation Range: $24.80/hr - $34.71/hr

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.



  • Baltimore, Maryland, United States Mercy Medical Center Full time

    Job Summary:Mercy Medical Center is seeking a highly organized and proactive Administrative Coordinator to provide comprehensive administrative tasks for the Director of the Center of Comprehensive Pancreatic Care and Director of Therapeutic Endoscopy. In this pivotal role, the Administrative Coordinator will play a crucial part in ensuring efficient...


  • Baltimore, Maryland, United States InsideHigherEd Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative and clinical support for the Division of Adult Urology. The successful candidate will be responsible for coordinating scheduling, patient communication, and medical administrative tasks, ensuring seamless operations within the department.Key...


  • Baltimore, Maryland, United States Baltimore City Public School System Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant I to provide confidential secretarial and administrative support to an Officer or Senior Level Director with system-wide responsibility. The successful candidate will manage the clerical and administrative support activities for the senior executive's office, relieving them...


  • Baltimore, Maryland, United States World Relief Full time

    Job SummaryWorld Relief is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the VP of US Programs. The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.Key ResponsibilitiesProvide administrative support...


  • Baltimore, Maryland, United States Johns Hopkins University Full time

    Job SummaryWe are seeking an experienced Office Manager to join our team at the Department of Physics and Astronomy at Johns Hopkins University. The successful candidate will provide high-level administrative support to the Chairman, Faculty, and senior administrative staff, ensuring efficient operations and effective communication within the department and...


  • Baltimore, Maryland, United States Intralox Full time

    About the RoleIntralox, a leading provider of innovative conveyance solutions, is seeking a highly skilled Administrative Assistant to support the Engineering and Product Development Teams in the Equipment platform. This individual will be primarily responsible for providing administrative and planning support to the leadership team, ensuring seamless...


  • Baltimore, Maryland, United States Swift Staffing Full time

    About the role at Swift StaffingJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our education client in Baltimore City. The successful candidate will be responsible for scheduling, word processing, meeting preparation, and data entry of building maintenance activities for two...


  • Baltimore, Maryland, United States Pyramid Consulting Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant V to provide exceptional support to our senior leaders and teams. As a key member of our organization, you will be responsible for exercising confidentiality, tact, and diplomacy in completing your work.Key ResponsibilitiesProvide direct assistance to senior leaders and...


  • Baltimore, Maryland, United States Intralox Full time

    About the RoleIntralox, LLC is currently seeking a highly skilled and motivated Administrative Assistant to support the Engineering and Product Development Teams in the Equipment platform.Key ResponsibilitiesConfidentially handle sensitive information and maintain confidentialityCoordinate and support team meetings, including agenda creation and meeting...


  • Baltimore, Maryland, United States Collabera Full time

    About the RoleThe Administrative Assistant plays a vital role in supporting our team by providing administrative assistance to managers and senior staff members. This includes acting as an information source on organizational policies and procedures, providing administrative support, and assisting in various functions within the...


  • Baltimore, Maryland, United States StepStone Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support the general office administration activities of our dynamic, high-growth organization. This role is client-facing, so the candidate must project a professional company image through in-person and phone interaction.Key ResponsibilitiesProvide timely,...


  • Baltimore, Maryland, United States Cynet Systems Full time

    Job SummaryCynet Systems is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our management team. The ideal candidate will have excellent communication skills, both written and verbal, and be proficient in Microsoft Office applications.Key ResponsibilitiesProvide administrative support to senior...


  • Baltimore, Maryland, United States Automated Health Systems Full time

    Automated Health Systems, a dynamic healthcare company, is seeking a highly skilled administrative professional to join its team. As an Administrative Assistant, you will provide administrative, organizational, and operational support to Project Leadership and other Project staff.Key Responsibilities:Provide exceptional administrative support to Project...


  • Baltimore, Maryland, United States Baltimore City Community College Full time

    Job SummaryThe Administrative Assistant plays a vital role in ensuring the smooth operation of the office at Baltimore City Community College. This position requires a highly organized and detail-oriented individual who can provide exceptional customer service to students, faculty, and staff.Key ResponsibilitiesCoordinate office services, including...


  • Baltimore, Maryland, United States MedStar Health Full time

    {"title": "Administrative Assistant", "description": "Job SummaryWe are seeking an experienced Administrative Assistant to join our team at MedStar Health. The successful candidate will provide diversified administrative support to our department, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to our...


  • Baltimore, Maryland, United States System One Holdings, LLC Full time

    Job SummarySystem One Holdings, LLC is seeking a highly organized and detail-oriented Administrative Assistant to support our team. The ideal candidate will have a strong background in administrative duties, excellent communication skills, and the ability to work in a fast-paced environment.Key ResponsibilitiesProvide administrative support to senior...


  • Baltimore, Maryland, United States Medstar Full time

    {"title": "Administrative Assistant", "description": "Job SummaryMedstar is seeking an experienced Administrative Assistant to join our team. As a key member of our administrative staff, you will provide diversified administrative support to our department, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative...


  • Baltimore, Maryland, United States InsideHigherEd Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at the Malone Center for Engineering in Healthcare. As a key member of our support staff, you will provide administrative and event support to the center director and other team members.Key ResponsibilitiesAdministrative SupportProvide high-level...


  • Baltimore, Maryland, United States InsideHigherEd Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at the Malone Center for Engineering in Healthcare. As a key member of our support team, you will provide administrative and event support to the center director and other staff members.Key ResponsibilitiesAdministrative SupportProvide high-level...


  • Baltimore, Maryland, United States Collabera Full time

    About the RoleThe Administrative Assistant plays a vital role in supporting the success of our organization, Collabera. As a key member of our team, you will provide administrative support to our managers and senior staff, ensuring the smooth operation of our department.ResponsibilitiesAdministrative Support: Provide high-level administrative support to our...