Administrative Coordinator Position in Boston

6 days ago


Boston, Massachusetts, United States Toole Design Full time

Company Overview:

Toole Design is a leading engineering, planning, and landscape architecture firm specializing in multimodal transportation. With a strong commitment to diversity and inclusion, the company aims to create better, more inclusive communities.

About the Role:

The Office Coordinator plays a critical role in ensuring the daily functions of the local office run smoothly. This position offers enterprise-wide support for remote offices and provides administrative support to Operations and Client Service Teams.

Responsibilities:

  • C Coordinate with project managers and accountants regarding proper filing of contract documents.
  • S Support managing office supplies and inventory, process incoming and outgoing mail, and assist with planning company outings and events.
  • D Demonstrate a customer service focus by supporting virtual meetings, taking meeting notes, entering data, assisting team members with scheduling meetings and calendar management, and booking travel arrangements.

Requirements:

  • A minimum of 2-5 years of experience working in a dynamic office environment.
  • Strong interpersonal skills with experience promoting a welcoming, inclusive, and professional office environment.
  • Excellent organizational skills, attention to detail, and ability to prioritize tasks effectively.
  • Ability to work independently and as part of a team, demonstrating exceptional communication and time management skills.
  • Familiarity with Microsoft Suite and standard office equipment.

Benefits:

This full-time position offers a competitive salary range of $52,000-$60,000, medical, dental, vision, life insurance, disability, health savings account (HSA), flexible spending account (FSA), and financial incentives for sustainable transportation options. The company encourages a collaborative culture, diversity, and inclusion.

Work Schedule:

The Office Coordinator typically works a flexible schedule of 40 hours a week with the option to work from home 1-2 days per week. The office is located in Boston's Downtown Crossing, near major public transportation lines.



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