Administrative Support Specialist

7 days ago


Portage, Indiana, United States Portage Township Schools Full time

At Portage Township Schools, we are seeking an experienced Administrative Support Specialist to join our Buildings and Grounds team. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our facilities.

About the Role

This full-time position is responsible for providing administrative support to the Buildings and Grounds Director and Custodial Director. You will be the primary point of contact for requisitions, purchase orders, and inventory management, ensuring timely processing and delivery of requested items.

Key Responsibilities
  • Requisitions and Purchase Orders: Create and manage requisitions and purchase orders for the Buildings and Grounds, Technology, Custodial, and Transportation departments.
  • Inventory Management: Monitor and maintain minimum stock levels for all essential materials, equipment, and supplies across departments.
  • Visitor Management System: Utilize the district's visitor management system to process daily contractors and visitors for the Buildings and Grounds, Technology, Custodial, and Transportation departments.
  • Facility Usage and Rental: Manage the facility usage and rental for the district, processing requests for facility use from both internal departments and external community organizations.
  • Office Management: Serve as the primary administrative support for the departments, organizing and maintaining departmental records, files, and databases.
Requirements

To be successful in this role, you will need:

  • High school diploma or equivalent required; Associate's degree in business administration or related field preferred.
  • Minimum of two years of experience in an administrative or support role, preferably within a school or public sector setting.
  • Proficiency with office software, including Microsoft Office Suite (Excel, Word, Outlook) and procurement/inventory management software.
  • Familiarity with visitor management and facility scheduling software preferred.
  • Strong organizational and multitasking abilities, with a high level of attention to detail.
  • Excellent communication and interpersonal skills to interact effectively with staff, vendors, renters, and the public.
Estimated Salary

$55,000 - $65,000 per year, depending on experience.



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