Program Specialist 3, Foundation Position

4 weeks ago

Bellingham, Washington, United States Whatcom Community College Full time

Whatcom Community College is seeking a highly skilled Program Specialist 3 to join the WCC Foundation team. This key role plays a vital part in advancing the mission of the WCC Foundation, focusing on student scholarship programs that support enrollment and retention.

The Program Specialist 3 will work closely with the Operations Manager and Executive Director to manage WCC Foundation programs, prioritizing student scholarship programs. This position will also support strategies and systems that advance the Foundation's work in building community among WCC students, donors, and the campus community.

Key Responsibilities:

  • Develop strategies and work plans in coordination with the Executive Director to drive long-term impact in core programs, primarily the Foundation's Scholarship Program.
  • Lead program development in coordination with the Executive Director, focusing on advancing equity and supporting student enrollment, retention, and completion.
  • Manage program operations, process development, training, and timelines for program outreach, review, awarding, and impact tracking.
  • Manage all Foundation scholarship opportunities and application cycles for current and incoming students, expanding support for applicants.
  • Guide program evaluation in partnership with the Executive Director, identifying goals and capturing program impacts for internal and external audiences.
  • Manage department-owned funds, collaborating with cross-campus department staff on marketing and impact reporting.
  • Monitor program budgets, ensuring funds are used in compliance with donor agreements and accurate tracking of available and expended funds.

Scholarship Administration and Communications:

  • Increase the number of scholarship applicants by creating marketing materials, executing publicizing plans, and conducting outreach to potential applicants.
  • Collaborate with college staff to enhance visibility and promote scholarships and special funds.
  • Hold scholarship office hours across campus during the scholarship cycle to help students through the scholarship application process.
  • Serve as the primary point of contact for student applicants and scholarship recipients to assist them in receiving their scholarship from the Financial Aid office.
  • Recruit volunteer scholarship reviewers.

Event Management:

  • Head Foundation event planning, organization, and execution of various events, including the annual Donor Appreciation Breakfast and President's Circle.
  • Ensure all events run smoothly on time and within budget.
  • Coordinate with vendors, venues, and other external partners, negotiating contracts and managing relationships to secure services and resources needed for events.
  • Partner with Marketing on all required print and promotional materials.
  • Recruit and train volunteer and student ambassadors for in-person and virtual Foundation events and engagements.
  • Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement, preparing reports and providing recommendations for future events.

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